Payroll and Equity Operations Senior Specialist

As a Payroll and Equity Operations Senior Specialist at Neumora, you will manage payroll processing, ensuring accuracy in wage calculations, deductions, and compliance with internal policies and legal requirements. You will also handle equity transactions like stock options and assist with expense reports and corporate credit card management. Collaborating with HR and Finance is crucial for maintaining accurate payroll records and resolving any financial discrepancies.

To qualify for the Payroll and Equity Operations Senior Specialist position at Neumora, candidates should have a bachelor’s degree in accounting, finance or a related field, along with at least 2 years of experience in payroll processing, finance, or accounting. Familiarity with UKG payroll software and expense management tools such as Expensify or Concur, as well as strong knowledge of tax laws and payroll regulations is essential.

Working as a Payroll and Equity Operations Senior Specialist at Neumora comes with a competitive benefits package that includes medical, dental, and vision insurance, a 401(k) plan with employer contribution, equity options, and generous paid time off. Employees also enjoy a variety of leave options including paid medical and family leave, short-term and long-term disability, and a discretionary year-end bonus.

At Neumora, we believe in investing in our employees' professional development. The Payroll and Equity Operations Senior Specialist will have opportunities to work on ad hoc projects, engage with various departments, and learn best practices in payroll and equity management. Our collaborative culture encourages continuous learning and growth, positioning you for future career advancement.

The Payroll and Equity Operations Senior Specialist plays a critical role at Neumora by ensuring accurate payroll processing, compliance with regulations, and effective management of employee equity transactions. This position directly impacts employee satisfaction and financial integrity, which are essential for maintaining a motivated workforce dedicated to our mission of innovating brain disease treatments.

When answering this question, be sure to outline your specific roles and responsibilities in previous payroll processing jobs. Highlight your attention to detail, familiarity with payroll software, and your understanding of laws affecting payroll. Provide examples of how you resolved payroll discrepancies and ensured compliance, as these experiences showcase both your skills and diligence.

Discuss your strategies for ensuring confidentiality and integrity when handling sensitive payroll data. Talk about the protocols you follow, such as restricting access to confidential files and using secure systems to store information. Emphasize your understanding of the importance of confidentiality within the payroll and equity context.

In your response, reference any specific transactions you have processed, such as stock options or RSUs. Discuss your understanding of the accounting, legal, and tax implications surrounding these processes. Sharing examples of how you communicated with employees about their equity options can illustrate your thorough knowledge of this area.

Choose a specific example that highlights your analytical skills and attention to detail. Describe how you discovered the error, the steps taken to correct it, and how you communicated with affected colleagues to resolve the issue. This shows your problem-solving abilities and your commitment to accuracy in payroll operations.

Detail your knowledge of payroll regulations and how you stay updated on changes in laws. Discuss your methods for regularly reviewing payroll data and processes for compliance, such as conducting audits or training sessions. Highlighting any experience you have with SOX404b internal controls could be relevant here.

Discuss your approach to prioritization and time management, elaborating on techniques such as creating to-do lists, setting deadlines, and communicating proactively with your team. Use examples to illustrate how you’ve successfully handled multiple tasks simultaneously in previous positions without compromising on quality.

Mention any specific payroll management tools you’ve worked with, such as UKG or NetSuite ERP. Discuss your level of proficiency with these tools and how you have used them to streamline payroll processes, ensuring accuracy and efficiency.

Explain your method for addressing such disputes, emphasizing the importance of active listening, calm communication, and thorough investigation of the issue. Describe how you would gather all necessary information and collaborate with the HR team to clarify and resolve the discrepancy to the employee's satisfaction.

Talk about your experience in gathering and organizing relevant documentation, conducting pre-audit checks, and maintaining transparency with both internal and external auditors. Discuss your proactive approach in ensuring compliance and implementing any required controls that can simplify the audit process.

Share specific examples of tasks you have taken on with employee expense reports, including reviewing and processing them for compliance with company policies. Discuss any tools you have used, like Expensify, to manage expenses and how you resolved issues with employees effectively.