Executive Assistant

The team you'll be part ofYou will be part of the CNS Product & Engineering (R&D) organization. As Nokia's growth engine, we create value for communication service providers and enterprise customers by leading the transition to cloud-native software and as-a-service delivery models. Our inclusive team of dreamers, doers and disruptors push the limits from impossible to possible.What you will learn and contribute toThe Product & Engineering organization is now looking for an Executive Assistant to join their team in Sunnyvale, California. As Executive Assistant to the VP of Product & Engineering, you will be a key player in ensuring the smooth operation of their day-to-day activities. You will be responsible for managing their calendar, coordinating meetings, arranging travel, and providing administrative support, all while maintaining the highest level of discretion and confidentiality.Key Responsibilities:• Calendar & Time Management: Proactively manage the VP's calendar, prioritizing appointments and ensuring efficient time allocation across multiple time zones.• Communication & Information Management: Screen incoming correspondence, prioritizing and responding appropriately. Seek, update, and provide information to the VP, including research and compilation of reports, presentations, and organizational charts.• Meeting Coordination: Organize and facilitate meetings, including booking facilities, distributing materials (minutes, presentations), and managing follow-up actions.• Travel & Expense Management: Plan and arrange complex travel itineraries, schedule appointments, and process expenses.• Project Support: Assist in the production of presentation materials and the coordination of internal and external events.• Team Collaboration: Interact and coordinate with members of the Product & Engineering leadership team, BG management team, and other executive offices.• Process Improvement: Continuously seek opportunities to improve processes, methods, and overall efficiency.Your skills and experience• Ability to handle information with discretion and confidentiality• Fluent English language skills (written and verbal)• Proficiency in MS Office Suite: excellent knowledge of Microsoft office applications, including Outlook, PowerPoint, Excel and Word. SharePoint and Teams knowledge is a plus.• Ability to create clear and concise communication in various formats• Track record of strong executive assistance experience• Excellent planning skills, with the ability to manage complex calendars across multiple time zones and prioritize tasks in a fast-paced environment.• Strong organizational skills with the ability to think critically, solve problems effectively and make decisions• Strong attention to detail and a commitment to delivering high-quality workKey Responsibilities:• Calendar & Time Management: Proactively manage the VP's calendar, prioritizing appointments and ensuring efficient time allocation across multiple time zones.• Communication & Information Management: Screen incoming correspondence, prioritizing and responding appropriately. Seek, update, and provide information to the VP, including research and compilation of reports, presentations, and organizational charts.• Meeting Coordination: Organize and facilitate meetings, including booking facilities, distributing materials (minutes, presentations), and managing follow-up actions.• Travel & Expense Management: Plan and arrange complex travel itineraries, schedule appointments, and process expenses.• Project Support: Assist in the production of presentation materials and the coordination of internal and external events.• Team Collaboration: Interact and coordinate with members of the Product & Engineering leadership team, BG management team, and other executive offices.• Process Improvement: Continuously seek opportunities to improve processes, methods, and overall efficiency.• Looking for candidates in Sunnyvale, CA.Your skills and experience• Ability to handle information with discretion and confidentiality• Fluent English language skills (written and verbal)• Proficiency in MS Office Suite: excellent knowledge of Microsoft office applications, including Outlook, PowerPoint, Excel and Word. SharePoint and Teams knowledge is a plus.• Ability to create clear and concise communication in various formats• Track record of strong executive assistance experience• Excellent planning skills, with the ability to manage complex calendars across multiple time zones and prioritize tasks in a fast-paced environment.• Strong organizational skills with the ability to think critically, solve problems effectively and make decisions• Strong attention to detail and a commitment to delivering high-quality work.• Looking for candidates in Sunnyvale, CA.Come create the technology that helps the world act togetherNokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people's lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world.We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to workWhat we offerNokia offers continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered.Nokia is committed to inclusion and is an equal opportunity employerNokia has received the following recognitions for its commitment to inclusion & equality:• One of the World's Most Ethical Companies by Ethisphere• Gender-Equality Index by Bloomberg• Workplace Pride Global BenchmarkAt Nokia, we act inclusively and respect the uniqueness of people. Nokia's employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.Join us and be part of a company where you will feel included and empowered to succeed.Additional InformationUS/Canada Nokia Offers a comprehensive benefits package that includes but is not limited to:• Corporate Retirement Savings Plan• Health and dental benefits• Short-term disability, and long-term disability• Life insurance, and AD&D - Company paid 2x base pay• Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)• Paid time off for holidays and Vacation• Employee Stock Purchase Plan• Tuition Assistance Plan• Adoption assistance• Employee Assistance Program/Work Life Resource ProgramThe above benefits exclude students.Disclaimer for US/CanadaNokia Maintains broad annual base salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, and with consideration to internal peer equity.(Check the salary ranges in the job info section for this role)All North America job posts will post for a minimum of 7 calendar days and up to 180 days or until candidate/s identified.