Early Childhood Student Enrollment Coordinator

NOLA Public Schools Vision

The vision of the NOLA Public Schools is that every student receives a high-quality education that fosters their individual capabilities, while ensuring that they thrive, achieve physical and mental wellness, and are prepared for civic, social, and economic success. 

Position Summary

The Early Childhood Bilingual Student Enrollment Coordinator (ECSEC) will be responsible for serving students and families who enroll at any New Orleans public and non-public schools and early learning centers participating in the unified enrollment system. Early Childhood Student Enrollment Coordinator's will perform all direct enrollment services, including admissions, readmissions, transfers; early childhood eligibility verification, placement, and waitlist management; and assist visitors with auxiliary student services such as issuing work permits and student outreach and additional duties as needed. This position will serve families needing placements for early childhood and K-12 enrollment.

The Student Enrollment Coordinator will be assigned to a family resource center most of the year. In addition, the ECSEC will staff community enrollment events as needed throughout the year, serve as primary lead on two-way text messaging communication supports, and execute the monthly direct certification match process. 

• Communication - The ECSEC will:
• Adhere to all Family Resource Center protocols, including providing exceptional customer service and maintaining accurate records of incoming visitors;
• Communicate highly effective oral, written, and digital communication expectations to families;
• Maintain Family Services expectations for phone and virtual calls, emails, tickets/cases, and enrollment systems (Avela, Calendly, Salesforce, Omni-Channel, Microsoft Teams, Zoom);
• Adhere to team/department expectations utilized for current and/or future enrollment implementations;
• Provide interpretation/translation services to families, when appropriate.

• Early Childhood Enrollment – The ECSEC will:
• Performs additional student services as needed, including outreach calls and text messages, attendance at community events, and work permit issuance;
• Requires participation in evenings and/or weekend enrollment events as needed providing support and resources for enrollment activities for New Orleans families and students throughout the year, including weeknights, some weekends, and summer;
• Provide families with objective, informed information regarding Early Childhood enrollment options, support the Early Childhood application process, and assist families with waitlist; 
• Determine applicant eligibility for publicly funded early childhood seats by learning and understanding eligibility criteria and verifying income, residency, and other legal documents against those criteria; 
• Document every Early Childhood account/application to reflect current family SNAP, verification, and in-person and virtual communication statuses;
• Successfully verify 98% of assigned Early Childhood applications and application documents based on team expectations and EC local, state, and federal verification categories.

• K-12 Enrollment – The ECSEC will:
• Provide students and families with objective, informed information regarding citywide school choice, performing support of the application process, and managing mid-year and pre-year school placements for families moving to the city throughout the year; 

• Community, Student, and Family Outreach – The ECSEC will:
• Participate in occasional evenings and/or weekend enrollment events providing support for enrollment activities for New Orleans families and students throughout the year;
• SECs will attend scheduled outreach activities per fiscal year (virtual or in-person);
• Escalate parent and student concerns as needed to management, in coordination with district accountability offices and standards.

• Coordination – The ECSEC will:
• Ensure Family Resource Centers are welcoming, organized, and maintained, including keeping a tidy work environment;
• Maintains conscientious student data using Salesforce and Avela enrollment platforms, in alignment with district standards and State and local student privacy laws; 
• Internalizes and implements all district guidelines pertaining to enrollment procedures and parent rights and responsibilities, including State and local guidance on specific student populations, such as students with special needs, limited English proficiency, and early childhood education students;
• Escalates parent and student concerns as needed to the Executive Director of Family Services, in coordination with district accountability offices and standards; 
• Performs additional student services as needed, including calls and text messages, attendance at community events, work permit issuance;
• Attends staff and other district meetings as necessary;
• Performs other duties as required.

• High School Diploma and a minimum of 48 college credited hours required;
• 3 years of customer service experience required;

• wo years’ experience of interpersonal and group relations (such as Community outreach, social service, classroom work).
• Certificate in Interpreting and Translating from an Accredited University or an instruction of Higher Education preferred.
• Possesses a valid Louisiana Driver’s license without any restrictions that precludes driving on the job, will be a continuous requirement.
• Knowledge of cultural background of non-English speaking communities is preferred
• Bilingual proficiency in English and another designated language.
• Read, write, speak, translate, and interpret English and a designated second or third language.
• Knowledge of various services available in the local community.

Salaries are determined by educational background and/or relevant years of experience.

Work Environment

Listed below are key points regarding environmental demands and the work environment of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.   

- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) part of the workday; 

- Required to exert physical effort in handling objects more than 30 pounds rarely; 

- Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals) rarely; 

- Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely; 

- Normal setting for this job is an office/school setting.     

Performance Evaluation

The employee will be evaluated based on the above position using either two methods: via COMPASS or a NOLA-PS evaluating instrument. If the employee holds an Educational Leadership certification, he/she will be evaluated via COMPASS to ensure renewal of certification.

EEOC Statement

NOLA Public Schools is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, and non-job related physical or mental disability, or protected veteran status.