Non-Officer –Executive Assistant

Business Overview:

BNP Paribas has been present in the United States since the late 1800s and currently has over 18,000 employees in the Americas.

BNP Paribas offers its clients a full range of services from investment and retail banking to asset management services. In the United States, the core business of BNP Paribas mirrors the Bank’s global organization: Corporate & Institutional Banking (“CIB”).

• Corporate & Institutional Banking provides capital markets, securities services, financing, treasury and advisory solutions. The Bank’s services are provided via three core business lines: Global Markets, Securities Services and Global Banking. CIB Americas is a multi-billion-dollar platform spanning North and South America, headquartered in New York, with major hubs across the US, Canada and Latin America.

The role is to support Americas Chief Administrative Officer (CAO) / Chief Compliance Officer (CCO), based in New York.

Candidate Success Factors:

Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:

• Results and Impact
  • Able to influence peers and team.
  • Demonstrates good judgement when making decisions of high complexity and impact.
  • Exercise appropriate autonomy in the execution and delivery of work.
  • Responsible for driving outcomes, which have meaningful effect on team or department.
• Leadership and Collaboration:
  • Creates trust with colleagues.
  • Acts in leadership capacity for projects, processes, or programs.
• Client, Customer and Stakeholder Focus:
  • Able to build relationships with a mix of colleagues and clients.
  • Interacts regularly with management and department leaders.
  • Demonstrates the ability to influence stakeholders at the team level.
• Compliance Culture and Conduct:
  • Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.
  • Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.
  
  

Responsibilities:

• Provide high-level administrative support for the CAO/CCO

• Heavy calendar management – complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic and international travel arrangements; expense claims, expedited travel services
• Coordinate webcasts, video and telepresence conferences as needed
• Preparation and coordination of departmental meetings and Town Halls
• Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
• Arrange catering for meetings
• Managing logistics for visitors and clients
• Management of incoming and outgoing phone calls and communications
• Modification and distribution of departmental reports
• An Executive Assistant will make use of several application systems including:

• Ivalua – Supplies and IT Procurement.
• My IT / SailPoint – Request management tool for IT application security activities.
• Concur – Travel scheduling and expense reporting.
• Tom Net and Clock Net – Staff attendance and work hours tracking.
• FedEx Online / UPS– Express mail labeling and postage.
• Microsoft Outlook
• Microsoft Office Suite

Minimum Required Qualifications:

• Education and Experience:
  • Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and executive services. 5-10yrs of proven experience as an Executive Assistant, supporting Department Heads or C-level executives
• Administrative Skills:
  • Executive level calendar management, meeting management, time management, strategic planning of tasks, complex travel management, expense processing, phone management, client handling and event planning
• Exceptional communication and interpersonal skills:
  • A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player.
  
  

• Excellent organizational skills:
  • Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.
• Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
• Technical Skills:
  • Extremely competent in Word, PowerPoint and Excel, and Microsoft Outlook
• Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism
• Well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
• Knowledge of principles and processes for providing customer and personal services.

Preferred Qualifications:

• Financial industry experience preferred

FINRA Registrations Required:

• Not Applicable

CFTC Swap Dealer Associated Person (if yes, NFA Swaps Proficiency Program is required):

• Not Applicable

SEC Security-Based Swap Dealer Associated Person:

• Not Applicable

The expected starting salary range for this position in New Jersey is between $100,000 to $135,000 annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

About BNP Paribas:

In the United States, BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business.

BNP Paribas’ Corporate & Institutional Banking services corporate clients and institutional investors offering tailored solutions in financing, cash management, and advisory services to companies via Corporate Banking, in capital markets via Global Markets, and in securities custody and administration via Securities Services. As the asset management arm of BNP Paribas, BNP Paribas Asset Management offers high value-added solutions to individual savers, companies, and institutional investors.

The bank employs nearly 6,000 people and has a presence in the country since the late 1800s in major cities including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver and Washington, DC.

BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. The Bank offers a comprehensive range of banking, investment and financial services solutions through three main fields of activity: Retail Banking for the Bank’s retail-banking networks and several specialized businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, BNP Paribas helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance.

We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

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