Executive Assistant - DFP

About the Department At Novo Nordisk, we want to make a difference. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world. In NC, we operate three pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains. Our legacy Injectable Finished Products (IFP) facility in Clayton, NC is a 457,000 square foot aseptic "fill and finish" site that is responsible for producing innovative, injectable diabetes and obesity treatments. At IFP, you’ll join a global network of manufacturing professionals who are passionate about what they do.What we offer you:• Leading pay and annual performance bonus for all positions• All employees enjoy generous paid time off including 14 paid holidays• Health Insurance, Dental Insurance, Vision Insurance – effective day one• Guaranteed 8% 401K contribution plus individual company match option• Family Focused Benefits including 12 weeks paid parental & 6 weeks paid family medical leave• Free access to Novo Nordisk-marketed pharmaceutical products• Tuition Assistance – reimbursement up to $10,000 annually• Life & Disability Insurance• Employee Referral AwardsAt Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.Position PurposeProvides administrative support for the Corporate Vice President (CVP) & General Manager (GM) of the Clayton DFP Site. Works independently on projects under the general direction of the CVP.Accountabilities• Provides professional administrative support to Corporate Vice President (CVP) with minimal supervision• Represents executive team in a professional, positive manner, upholding a strict level of confidentiality & exceptional interpersonal skills• Owns/leads projects as assigned. Sees project through from origination to completion within defined scope, cost & time constraints. Plans, analyzes & designs objectives; assesses & mitigates risk; controls execution; tracks & reports progress. Coordinates internal & external resources• Expense reporting/approval (having sound understanding of travel policy for compliance) & SAP• Manages calendar activity for the Corporate Vice President (CVP) by resolving conflicting demands, scheduling internal/external/international meetings (virtual & in-person); arranges travel; coordinates logistics. Prioritizes meeting participants; sets up meetings; prepares agendas• Plans, arranges & coordinates large meetings, to include locating a facility, notifying participants, preparing agendas; attending meetings; recording results; tracking additional information or necessary follow-up. Plans & arranges international meetings, large group events & facility tours• Owns/aligns with finance to ensure meetings are within budget guidelines• Prepares & assists with managing matters for the Board of Directors• Heavy involvement & regular contact with Novo Nordisk affiliated companies & key industry leaders in the US & abroad• Screens telephone calls & visitors. Resolves problems & complaints with tact & judgment• Reviews, prioritizes & acts on incoming communications• Prepares complex reports, presentations & minutes of meetings• Prepares site communications & announcements for the CVP• Collaboration with P&O on NNWay Facilitation• Maintains extensive knowledge of NNPILP-DFP, to include shift schedules & management team, organizational structure• When applicable, supports the Corporate Vice President (CVP) & his family on matters specific to mobility assignment• Anchor for the Corporate Vice President (CVP) Management Team; gives guidance & assists with various inquiries & requests• May assign work, review the work of others & provide training/assistance to others within the company• Other accountabilities, as assignedRequired Qualifications• AAS in related field or equivalent combination of education & relevant work experience• Minimum five (5) years of relevant experience supporting high-level executives• Advanced knowledge/proficiency with Microsoft Office applications including Word, Excel, PowerPoint & Teams• Superior organization & planning skills with high attention to detailDesired Qualifications• Experienced with SAP/Concur expense management system• Experienced with supporting executive in pharmaceutical industryPhysical & Other Requirements• Occasionally moves equipment and/or supplies weighing up to 33 lbs. within facility using various body positions• Constantly operates a computer & other office equipment using hands.• Ability to handle change & work in a fast-paced environment• Ability to work in an open office environment with the possibility of frequent distraction• Ability to adjust schedule to work with colleagues in other international time zones• Ability to travel both domestic & international, as necessaryWe commit to an inclusive recruitment process and equality of opportunity for all our job applicants.At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.