Departmental Secretary

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Departmental Secretary.

In this role, the successful candidate is responsible for the office operation of the department and serving as Secretary to a Department Head.

Job Responsibilities:

1. Demonstrates knowledge of the organizations Service Standards and incorporates them into the performance of duties.

2. Assists in maintaining contact with sections in the department and other NYULH departments.

3. Approves and signs off on invoices for materials ordered for stock ensuring that prices and quantities match releases.

4. Collects, updates, and summarizes data and statistics for the department/stockroom.

5. Assigns, directs, and coordinates the work of subordinate clerical staff.

6. Assists in the selection and evaluation of clerical staff and provides them with initial training and ongoing guidance.

7. Assists stockroom manager to maintain inventory of supplies for the departments.

8. Sets up and maintains files and complex records stockroom files and invoices.

9. Processes the receipt and shipping of rental and defective equipment.

10. Orders uniforms for 200+bargaining union employees weekly;

10. Ensures that all mechanics receive uniforms,

11. Forward all repairs separately according to the departments contract.

12. Runs attendance/punctuality reports from the departmental sign-in system.

13. Provides support and assists in the stockroom as needed. Provide phone coverage/dispatch as needed.

14. Receive incoming deliveries, label and stock supplies in assigned locations; provide recommendation of alternate materials/supplies; maintain min/max levels of 600+supplies, maintain stockroom materials organized.

15. Provides coverage for manager and supervisor.

15. Assist in the training of new staff members

Minimum Qualifications:

• Graduate of a business/secretarial school of equivalent combination of academic and experience background.
• Minimum of four years of responsible secretarial experience required.
• Typing (60 WPM) and Proficient in Microsoft Application Skills required.
• Knowledge of medical terminology.

Preferred Qualifications:
Graduate of a business/secretarial school or equivalent combination of academic and experience 3-5 experience in related field. Four years of responsible secretarial experience required. Typing (60 wpm)

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,068.76 - $62,068.76 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here