Office Administrator - job 1 of 2

Wilson Elser is currently seeking an Office Administrator with demonstrated effective leadership and management skills to oversee both our Los Angeles and Seattle offices.

The Office Administrator will oversee all in-house and outsourced services, as well as managing the facilities planning, HR functions, accounting & billing processes, secretarial services, reception and conference planning, outsourced mail, messengers and legal records services, and budget planning and management.

Additionally, the Office Administrator will liaise with the Firms’ national HR, Finance, IT, and Marketing Departments to implement the firm's policies, procedures, and programs, in order to better serve the requirements of the firm's attorneys in this office.

The Firm
Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 1,000 attorneys, across 42 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.

The Position

• Bachelor's degree from an accredited college or university preferred
• 5+ years’ experience handling office management responsibilities in a professional services firm, law firm experience is a plus
• Excellent management skills and supervisory experience, including leading and developing a positive and cohesive team environment across multiple locations
• Ability to work in a fast-paced environment and adapt to changes
• Ability to work with all levels of professional staff and attorneys
• Effective written and oral communication skills
• A best practices approach to managing people and projects

• Oversee both our Los Angeles and Seattle offices
• Assist with overall administrative management of the office, including, but not limited to:
• Support all firm policies and procedures
• Ensuring the ongoing productivity and effectiveness of our staff team
• Initiate new employee intake, employee status change, and exiting employee processes
• Monitor staff attendance, paid time off, and other absences from the office and approval of timecards
• Accounting supervision, including invoicing, check requests, and vendor expense processing
• Manage ordering of supplies for the office, closed files, and local webinars
• Manage office workload in conjunction with utilization of the firm's administrative support services
• Provide general IT support in conjunction with firm's help desk as necessary
• Coordinate general office services with building management and local facilities management services
• Conduct performance evaluations of non-attorney staff
• Prepare and monitor annual budgets
• Some travel required

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

The annualized salary range for this position is $120,000 to $175,000.Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Interested?
Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by sending your credentials to Careers@wilsonelser.com and putting "LA Office Administrator" in the subject line.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.