Office Assistant III - Department of Educational Foundations and Leadership

Highly skilled and responsible work requiring autonomy, initiative and judgment, professionalism, poise, and the maintenance of confidential and sensitive information. The Office Assistant III position directly supports the Director of the M.S. in Higher Education Administration program and the Director of the Ed.D. in Educational Leadership program and their respective faculty.

DUTIES AND RESPONSIBILITIES:

Assists the Program Directors with all program matters providing organizational and clerical support.

Tracks all program inquiries, leads and applicants.

Communicates with applicants in SLATE (our admissions tool for enrollment management) the program features via email and phone, maintains accurate records, follows up on any missing materials including the graduate deposit, and create applicant files.

Assists students in all matters including registration and graduation application. Serves as an advisor to students, explaining university policies and procedures, completing university forms, tracking academic progress and student course selection.

Prepares a plan for students to complete full degree and the certification only programs.

Manages course schedule (liaise with Director to project registration numbers and plan course offerings each semester).

Understands and enters data in Duquesne’s system for tracking student learning outcomes, the WEAVE-Online assessment software.

Reviews and updates course schedules each term, understanding the cycle of courses offered and adjunct needs. Contacts adjuncts for availability.

Updates the list serve site with new graduates’ emails.

Reviews with Program Directors and revises Program Resource Manual yearly.

Completes all dissertation paperwork, schedules the defense, sends email announcements, and notifies our doctoral students of the Gumberg Library deadlines.

Orders all catering and plan program events.

Participates in program meetings, record minutes and follow up on action items.

Manages procurement card and related purchases.

Coordinates and executes yearly marketing strategies.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

The successful candidate will have earned a high school diploma or equivalent.

Preferred qualifications:

Associate’s Degree in a related field from an accredited institution.

5 years of experience preferred.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Possesses strong attention to detail;

Possesses excellent oral and written communication skills;

Demonstrates outstanding organizational and interpersonal skills;

Possesses experience using Microsoft Word, Excel, PowerPoint, Adobe, and other software packages;

Possesses willingness and ability to learn new technologies relevant to the position;
Ability to work in a complex and often time-sensitive environment;

Demonstrates excellent rapport and professionalism with people;

Has a professional, public-facing commitment to customer service and to the educational development of students;

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.