Office Associate - Psychology

The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives

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JOB TITLE:
Office Associate

JOB PURPOSE:
Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Office Management:
Under limited supervision manage overall function of UWPC office

CONFIDENTIALITY IS AN ESSENTIAL PART OF THE POSITION (Client's attendance and participation in mental health services is private and cannot be shared outside of UWPC).

Monitor all systems in terms of confidentiality and efficiency

Train graduate student clinicians regarding office policies and procedures

Evaluate office procedures and assist with creating effective systems

Monitor and manage clinical resource library

Monitor and order office supplies, assessment, and therapy materials

Attend clinic administration meetings with UWPC Director and Graduate Assistants

Schedule appointments for clients

Manage the appointment schedule for multiple clinicians

Help UWPC Director with marketing and advertising efforts on campus an in community

Fiscal Management:
Perform basic bookkeeping duties to properly account for and deposit clinic payments (cash, check, debit/credit card)

Work with Clinic Director to resolve account/billing issues

Administrative Assistant to Director and Faculty Supervisors:
Assist with scheduling needs, arranging events, meetings, and travel

Proofread, edit, and format various documents

Update campus and community resources and office procedures

Assist in evaluating various departmental policies and procedures

Coordinate special projects with director as needed

Attend certain committees as UWPC representative

Technology Support:
Create, maintain, update, and evaluate office databases

Create, monitor, and maintain UWPC web page

Stay current of computer technology, hardware, and software within department and suggest adjustments and upgrades as appropriate

Serve as administrator for passwords and permissions for UWPC technology

Troubleshoot and work with UW Information Technology

Arrange and maintain electronic client paperwork

Set up, maintain, update and seek assistance from vendors in the use of Intelligent Video Solutions (on-network video system), Titanium (electronic medical record system), and routine outcome monitoring system (to be purchased).

COMPETENCIES:
Adaptability

Analysis/Problem Identification

Attention to detail

Consistency

Initiative

Quality Orientation

Work Prioritization & Management

REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:
Education:
High School Diploma or GED

Experience:
2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements:

None

DESIRED QUALIFICATIONS:
Associates or bachelor’s degree

Experience and familiarity working in settings with confidentiality and privacy requirements

Experience in answering phones and talking to clients in a mental health setting

Experience with both paper and electronic records management

Ability to work independently (including problem solving and independent judgment)

Demonstration of commitment to teamwork, including ability to manage disagreements and communicate well during problem solving

REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references. Incomplete packets will not be considered.

This position will remain open until filled. Complete applications received by 08/01/2023 will receive full consideration.

HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email

jobapps@uwyo.edu

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ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit

http://visitlaramie.org/