Job details

Office Manager / Executive Assistant, Boston

Bullhorn is the global leader in software for the staffing industry. After more than 20 years, more than 10,000 companies rely on Bullhorn’s cloud-based platform to power their staffing processes from start to finish. Led by the original co-founder, partnered with venture capital, and powered by seasoned leaders across a global workforce with an eye toward innovation, Bullhorn has had year over year growth, making it the market leader in the recruitment software space while allowing for new opportunities for over 35% of our employees to advance their careers in 2021.

We are a remote-first organization and over 30% of our employees reside outside the United States. Headquartered in Boston, we also have offices in St. Louis, London, Brighton, Rotterdam, Frankfurt and Sydney (just in case you’re in the area to stop by). Whether you’re local or remote, our vision is to ensure every employee has a sense of belonging, a voice that is heard, and a clear path for success. Your incredible experience as an employee will consist of flexible work hours to ensure a positive work-life balance and use Zoom, Slack, and other tools to stay connected.

This role is required to be onsite daily at our Boston office by 8:30am daily, with flexible work from home hours in the afternoons.

About the Role:

Reporting to our Senior Director of People Solutions and directly supporting our Chief People Officer, the Boston Office Manager is an exciting role with dual responsibilities including office and administrative management for the Global HR team! This role is a combination of an office manager and executive assistant, being the face of our Global Headquarters.

This multifaceted role will be responsible for helping to ensure we are enhancing the employee experience and bringing to life Bullhorn’s mission statement for our employees, both in person and virtually!

Bullhorn's Office Manager is the face of our organization within Boston and will be tasked with managing an organized and well running office space for our employees, executives and clients and taking the lead on planning and organizing our regular social events and parties. In addition to responsibilities within the employee experience team, you will support our Chief People Officer administratively with calendaring, travel, planning offsites, and expense management.

This is a very hands-on role that will be perfect for someone who likes to be busy, has an eye for detail, cares deeply about the “customer” experience and is a proactive self-starter.

A typical day will include:

Working with the landlord, vendors, purchasing office supplies, filing, & managing budgets for our Boston office as well as taking lead on the relationship with our building management & responsible for managing building/office access
Greeting guests as they enter the office, answering phone calls, setting up meetings and travel & taking responsibility for in office employee health & safety
Planning office parties, happy hours, and lunch events and supporting the coordination of regional events as well as organizing engagement activities for the remote population globally
Managing the ordering and shipping of swag to our employees, as well as our company swag store & managing inventory, shipping, receiving, and packing
Ensuring refreshments, coffee, and snacks are stocked and fresh along with light cleaning of common areas
Providing Team Leader support for the team of office managers globally
Supporting the Chief People Officer (CPO) with calendar management, coordination and meeting logistics, travel arrangements both international and domestic and expense management and reporting through our internal system, Concur
Collaborating across functions, especially amongst the other assistants, executives and HR Team to help drive initiatives forward

This role is a fit for you if:

You have 2-3 years of administrative experience supporting an executive
You have 1 - 2 years of experience managing an office environment
You’re a self starter, great communicator with a can do attitude, no task is too small
You have a strong proficiency of Google Suite, Slack, and Zoom
You’re able to organize, prioritize and multitask utilizing effective time management skills
You’re comfortable in an environment that moves quickly and changes frequently
You’re known for being accountable and not missing deadlines

Bullhorn's core purpose is to create an incredible customer experience, which starts with first creating an incredible employee experience. Our vision is for every employee to have a sense of belonging, a voice that is heard, and a clear path for success. We are committed to building diverse and inclusive teams, and our culture is shaped by our five core values: Ownership, Energy, Speed & Agility, Service, and Being Human.

We’re looking for real-life humans, each with their own unique set of thoughts, beliefs, cultures, identities, and a background and body that is completely individual. We also love humans who have taken less traditional paths of education and believe that experience and learning come in many forms. Together, all these unique individuals make Bullhorn stronger. If you’re reading this, you’re probably applying for/considering applying for a job with us, and we want you to know that Bullhorn is an equal opportunity employer. For us, that means we always have, and will always, strive to be as inclusive as possible in all aspects of employment and that we do not and will not tolerate discrimination of any kind.

By Bullhorn

Bullhorn's core purpose is to create an incredible customer experience, and we believe that starts with creating an incredible employee experience first. Here at Bullhorn, our vision is for every employee to have a sense of belonging, a voice that...

14 jobs

MATCH

Calculating your matching score...

FUNDING

Series C

INDUSTRY

Software Development

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Boston, MA

DATE POSTED