Office Manager

CZ Imaging Institute

In our Science work, our mission is to support science and technology that will help make it possible to cure, prevent, or manage all diseases by the end of the century. We build open source software tools to accelerate science and generate more accurate and biologically important sources of data, fund scientific research worldwide to advance the frontiers of knowledge, and launched a family of institutes to do research that can't be done in conventional environments.

To accomplish our mission, we need to develop a dynamic, integrated view of biological systems in health and disease. The Chan Zuckerberg Institute for Advanced Biological Imaging (CZ Imaging Institute) aims to push forward the development and application of new imaging technologies over the next 15 years to obtain deep insights into the architecture of complex biological systems at the molecular level. Researchers will collaboratively develop breakthrough biological imaging systems centered around grand challenges that push the boundaries of what we can see and measure.

As an extension of the Chan Zuckerberg Initiative's Imaging program, the CZ Imaging Institute will create breakthrough technologies — hardware, software, biological probes, data, and platforms — that will be made available to the scientific community and adopted worldwide through a combination of direct access to the institute, open sharing of advances, and commercial partnerships.

The Chan Zuckerberg Imaging Institute is seeking an experienced Office Manager to provide administrative support and manage the day-to-day of the Imaging Institute. The role will involve a wide range of responsibilities including scheduling, data management, record keeping, customer service, and ensuring office operations are running smoothly.

What You'll Do

• Represent the Imaging Institute as first point of contact including greeting and assisting visitors to the Imaging Institute and answering phone calls
• Schedule and coordinate Imaging Institute meetings, conferences, and other events
• Help coordinate staff schedules, including vacation time and absences
• Help maintain inventories, purchase orders, and budget tracking
• Ensure office operations are running smoothly including maintaining cleanliness and organization
• Oversee shipping and receiving, including sorting and distributing of packages and mail
• Support onboarding of new hires, visitors, and other guests including office tours and setting up workspaces
• Supporting travel planning and reimbursements,
• Providing training on administrative and safety procedures
• Provide general administrative support as needed
• Liase with environmental health and safety consultant
• Foster a sense of belonging in the office and create group culture

What You'll Bring

• Bachelor's degree or equivalent
• At least 4 years of experience in office support role
• Excellent organizational skills: a self-starter with strong foresight, reliable, and outstanding attention to detail
• Excellent communication and interpersonal skills
• Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets, Airtable, and Slack)
• Strong attention to detail and ability to handle multiple tasks simultaneously

The Redwood City, CA base pay range for this role is $92,000 - $126,500. New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. To determine starting pay, we consider multiple job-related factors including a candidate's skills, education and experience, market demand, business needs, and internal parity. We may also adjust this range in the future based on market data. Your recruiter can share more about the specific pay range during the hiring process.

Proof of completed COVID-19 vaccination, including eligible booster(s), will be required for this opportunity (with the exception of reasonable accommodations due to medical or religious beliefs).

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