Office Operations Associate

Overview:

SageSure, the insurance first, tech-forward, capital-lite managing general underwriter that focuses on the underserved, preferred homeowners middle-market, is seeking a reliable, organized Office Operations Associate (OOA) to collaborate with team members in providing day-to-day operational support in our Facilities Operations Department, including administrative, technology, purchasing, mail handling and processing.

What you will be doing:

• Provide front-line administrative/reception duties at our facility 5-days a week.
• Perform critical facility operations task including answering phones (limited), sorting and sending mail (daily), and liaising with vendors (daily).
• Daily Mail Handling and Mail Processing.
• Have reliable transportation to run local office errands as needed (e.g., Daily pick-up of mail from the US Postal facility, taking shipments to the FedEx agency, pick-up food catering orders, etc.).
• Tracking equipment for shipping and creating FedEx labels.
• Assist local team members with any Office Operations support requests.
• Maintain IT and Facilities' inventories for national procurement.
• Process any needed purchases of inventory or supplies.
• Provide operational support for local events and meeting planning.
• Provide support to executives and guests as needed.
• Ensure that all visitor arrangements are coordinated with their executive assistants throughout the organization.
• Purchase and maintain the stocking of healthy snacks and beverages in kitchen; must be able to lift up to 15 pounds at times.
• Assist in monthly departmental metrics reporting and provide ad-hoc usage reports as requested on key systems for the department.
• Willingness to carry a company mobile phone for after-hours responses to site security issues or emergency contacts.
• Willingness to be cross trained to provide support services where needed.
• Performs other duties as assigned.

We're looking for someone who has:

• High school diploma or equivalent required.
• 2+ years' experience in an administrative capacity.
• Valid driver's license and personal vehicle (we will request utilizing this vehicle for certain tasks).
• Comfortable using MS Office suite.
• Attention to detail, and diplomacy in handling high stress situations.
• High energy and able to provide exceptional service and support.
• Ability to project a professional, businesslike image in the office including proper business attire, language, body language and demeanor.

Highly preferred candidates also have:

• Strong Proficiency with Microsoft software including Outlook, Word, Excel, SharePoint and PowerPoint.
• Bilingual in Spanish.