Office Services Coordinator

For more than 75 years, NBBJ has been guided by a vision to design for life. We are an award-winning global design and architecture firm, a creative company fueled by ideas, and a place where everyone is empowered to contribute to creating a better practice. Recognized as the world’s most innovative architecture firm by Fast Company, we have partnered with some of the world’s leading companies and institutions — Google, the Bill & Melinda Gates Foundation, Stanford University and Massachusetts General Hospital, among many others — to set new standards for performance, organizational culture, health and wellness, and technology- and data-driven design.

This Role at a Glance:

NBBJ is currently seeking a part to full-time Office Services Coordinator to join the Los Angeles. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond!

In Your New Role, You Will:

• Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience.
• Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time
• Coordinate conference room setup details, including catering and beverage services for client meetings or approved events.
• Provide office support as-needed, catering, café services, events, administrative, shipping and
• Maintain kitchen and common areas throughout the office.
• Maintain office design standards.
• Procurement and reconciliation of office expenses, petty cash and company credit card.
• Responsible for hospitality and transportation services.
• Report and coordinate with property management on building related issues.
• Maintain employee building access passes.
• Primary point of contact for all on-site vendor coordination.
• Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc.
• Assist with hiring and onboarding gprocess.
• Manage electronic files.
• Complete ad-hoc projects as
• Various administrative tasks as needed.

• Passion for customer service and hospitality!
• Team Player. A positive, motivated and flexible individual who takes initiative. Someone who can identify a problem and seek a solution both independently and proactively
• Confident: A poised professional who is comfortable interacting and communicating with everyone.

• 2 or more years in customer service or an administrative support role.
• Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint.
• Adobe InDesign, Illustrator or Photoshop knowledge is preferred.
• Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative.
• Ability to lift 30lbs.

Hours are 8:00am – 5:00pm, Monday – Friday. Competitive compensation package based on experience

The hourly pay range for this role is anticipated to be between $21 and $24. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, location, and experience.