Onboarding Specialist - job 2 of 2

Amerit Fleet Solutions, one of the leading Fleet Maintenance companies in the U.S.,is seeking an Onboarding Specialist. The Onboarding Specialist is responsible for providing candidates and employees with a seamless transition into the company through an exceptional onboarding experience. The Onboarding Specialist will coordinate and communicate with candidates and hiring managers throughout the onboarding process. Maintain internal documents and talent management systems per business process guidelines and assist internal and external candidates with system related questions.

Supports the organization's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to our company, client and community, and accountability and ownership of the position.

What’s in it for you? Full-Benefits within 30 days! Benefits include medical, dental, vision, prescription drug coverage, paid vacation, holidays, and sick time, 401K, flexible spending accounts, life insurance, disability insurance, ASE certification program, employee recognition program, employee discounts, wellness programs, employee assistance program, and growth opportunities!

Compensation: Competitive Hourly Pay - Paid weekly, every Friday! Hourly Range: $24-$28/hr

*Hybrid – 3 days a week in office

*Temp to Perm

Essential Duties and Responsibilities:

• Work with dedicated set of recruiters throughout a candidate’s pre-employment process
• Commence onboarding process by sending new hire packet with information regarding paperwork tasks, background, drug screen and status changes.
• Review all pre-employment reports including criminal background, license verifications, drug screen results, VOE’s, etc.
• Point of contact for all candidates in process of background and drug screening
• When a hire is cleared to start, send clearance email and coordinate with management first day
• Review company policies with new employees and ensure compliance with signatures
• Provide overview of benefits and deadline enrollment reminders to new hires
• Management of all items required for employee set up in HRIS system (PeopleSoft) for system access, security, logistics, pay and benefits, MVR monitoring etc.
• Follows onboarding and notification procedures with appropriate departments (i.e. IT & Credentialing) to ensure new employees are set-up with the necessary resources
• Collects I-9 documents from manager, audits and submits E-Verify for new employees within 3 days of hire date
• Partner with applicable teams including IT, Payroll and HR to proactively problem solve for new hire issues
• Responsible for meeting onboarding deadlines (proposed start dates and period goals)
• Coordinate and verify attendance headcount for weekly new hire orientation.
• Utilize iCIMS, for applicant tracking applicant progress and employee setup
• Applicant management in HRIS, uploading documents and auditing onboarding details
• Tracking all candidates and updates in SharePoint/Excel, present candidate updates in daily/weekly meetings

Key Competencies and Minimum Education

· Communication- responsible for welcome and follow calls with candidates to present pre-employment process and company information. Conveys and shares information with recruiters, managers, corporate departments, etc.

· Customer Oriented – responds to customer and client needs, listens to candidates needs throughout the process, build rapport with candidates

· Detail Oriented- high attention to detail with data entry

· Adaptability- with wide variety of client requirements and specific job title requirements

· Experienced in Microsoft Office products (Outlook and Excel)

· Ability to keep professional and work with confidential data and personal information

· Proficiency with Human Resources Information Systems & Applicant Tracking System

· College Degree (Bachelors) or 1+ years in Human Resources

Job Types: Full-time, Temporary

Pay: $25.00 - $30.00 per hour

Benefits:

• Referral program

Experience level:

• 1 year
• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Walnut Creek, CA 94596: Reliably commute or planning to relocate before starting work (Required)

Experience:

• onboarding: 1 year (Preferred)
• I-9: 1 year (Preferred)
• Background Check: 1 year (Preferred)
• iCIMS: 1 year (Preferred)
• HRIS: 1 year (Preferred)

Work Location: Hybrid remote in Walnut Creek, CA 94596