Office Coordinator

At Open Universities Australia (OUA), we believe that quality education should be accessible to everyone, regardless of where they are or their prior educational experiences. When we excel at our jobs, we change lives every day. Our values are the compass guiding our journey: we act for our customers, take care of each other, and we work to continuously improve.

• Part-time position

• 2 days per week (Tuesday and Thursdays)

• 12-month contract (maximum term)

This role plays a pivotal role in building connection and belonging by providing an excellent experience for employees whilst they are in the office.

Own the office experience 
Drive the development and delivery of an in-office experience for staff in a way that enables people to do their best work. 

• Understand needs: Use data to listen and understand what people really need and desire in the office experience, using this knowledge to inform ideas for continuous improvement and provide an excellent in-office experience for staff

• Ensure high standards in the smooth running of the office environment including carrying out the day-today activity of maintaining facilities such as kitchens and equipment, aiding in facilitation of key internal meetings such as room set up and catering, managing mail and deliveries

• Promote OUA’s culture by bringing our purpose to life in our office in a way that is visible, relevant and authentic

• Partner with people experience for Occupational Health and Safety (OH&S) activities. This includes acting as the primary liaison with building management for all safety-related tasks, as well as ensuring the continuous ergonomic requirements of employees

• Collaborate with individuals who have expertise in office operations; and

• Maintain relationships with the key company stakeholders for building management and office contractors  

Connector of people 
Deliver an office environment that supports peoples need to connect with one another in a way that is both productive and social; 

• Participate as a key member of social team, taking a lead role in organising, employee social events and executing social team plans including managing suppliers and internal stakeholders, and coordinating activity during, and pre and post event

• Assist People Experience with the staff on-boarding and off-boarding

If you're ready to make an impact, here's what we're looking for:

• Previous experience in a similar role is highly desirable

• Proficiency with the Microsoft Office suite

• Demonstrated attention to detail

• Strong focus on customer, high levels of initiative and motivation

• Excellent written, verbal and interpersonal skills

• Multi-tasking and time management skills, with the ability to prioritise when issues arise 

What do we offer?  

• Not-for-profit salary packaging benefits, including novated leasing  
• Discounted gym memberships and health insurance
• Learning and training opportunities
• Subsidised study opportunities
• Paid subscription to Calm as part of our commitment to health and wellbeing
• Inclusive leave policy to swap and recognise significant events that fall outside of our public holidays
• Workation leave – work remotely anywhere for 10 days of the year

OUA is committed to fostering an inclusive and diverse workplace, reflecting the diversity of the marketplace we serve. We encourage candidates from all backgrounds to apply, even if they don't meet all the requirements listed. We value unique perspectives and experiences that can contribute to our mission of helping students transform their lives.