Office Coordinator

The Office Coordinator at Open Universities Australia is responsible for creating a welcoming office environment, managing day-to-day operations like maintaining facilities, facilitating internal meetings, and collecting employee feedback to enhance the in-office experience. This role also involves promoting OUA's culture, collaborating with key stakeholders, and participating in social event planning.

To apply for the Office Coordinator position at Open Universities Australia, candidates should ideally have previous experience in similar roles, proficiency with the Microsoft Office suite, excellent interpersonal and communication skills, and strong attention to detail. A focus on customer service and effective time management is also essential.

The Office Coordinator at Open Universities Australia plays a crucial role in enhancing employee engagement by creating a positive office atmosphere, organizing social events that foster connections among staff, and ensuring that team members have the resources they need to succeed. By taking feedback into account, the Coordinator can continuously improve the office experience.

The Office Coordinator role at Open Universities Australia is a part-time position requiring two days of work each week, specifically on Tuesdays and Thursdays. This allows for a flexible work-life balance while contributing meaningfully to the office environment.

Open Universities Australia provides a range of benefits for the Office Coordinator position, including not-for-profit salary packaging, discounted gym memberships, opportunities for learning and professional development, and an inclusive leave policy. The organization also emphasizes employee wellbeing with paid subscriptions to wellness apps and the option for workation leave.

To address employee concerns about the office environment, I would first listen attentively to their feedback, ensuring they feel heard. Next, I would analyze the feedback to identify common issues and work collaboratively with the team to implement necessary changes. Maintaining open communication throughout the process helps in rebuilding trust and improving morale.

To boost employee engagement, I would initiate regular surveys to gather feedback on workplace needs and preferences. I would also organize social events that align with employee interests, enhancing team bonding. Regular check-ins and transparent communication about office updates can help ensure everyone feels part of the organization.

In my previous role, I managed office supplies by maintaining inventory and establishing relationships with vendors for timely restocking. I ensured all office facilities, including kitchens and meeting rooms, were organized and well-maintained, fostering a productive work environment.

I prioritize tasks by evaluating their urgency and importance. I like to make a daily to-do list, categorizing tasks based on deadlines. If unexpected issues arise, I use quick decision-making to adjust priorities, ensuring essential tasks are completed effectively.

I have experience working closely with Occupational Health and Safety (OH&S) teams to ensure compliance with safety standards. This included conducting regular safety checks, coordinating ergonomic assessments, and acting as a liaison with building management to address safety concerns promptly.

Absolutely! I organized a company-wide team-building day that included interactive workshops and social activities. I coordinated with vendors, handled the budget, and managed overall logistics. The event was highly praised and resulted in improved team dynamics and employee satisfaction.

I believe promoting diversity and inclusion starts with actively listening to all employees. I would focus on creating an environment where everyone feels comfortable sharing their ideas and experiences. Organizing cultural appreciation events and inclusive team-building activities can foster a sense of belonging.

I am proficient with the Microsoft Office suite, including Word, Excel, and PowerPoint. Additionally, I have experience using project management tools like Trello and communication platforms such as Slack, which help streamline processes and enhance collaboration in the office.

I manage multi-tasking by focusing on organization and time management. I break down tasks into manageable parts and use tools like calendars to allocate time effectively. This approach allows me to handle multiple tasks without compromising quality or deadlines.

I am passionate about creating inclusive environments where people can thrive. I admire Open Universities Australia's mission and values, and I am excited about the opportunity to contribute to a team that believes in making education accessible to everyone. The blend of organization, community, and support aligns perfectly with my career goals.