Accounting Technician - Payables Coordinator

Initial Posting Date:

04/07/2025

Application Deadline:

04/14/2025

Agency:

Department of Veterans Affairs

Salary Range:

$4,023 - $5,575

Position Type:

Employee

Position Title:

Accounting Technician - Payables Coordinator

Job Description:

Accounting Technician – Payables Coordinator  
The Oregon Department of Veterans’ Affairs (ODVA) is a State of Oregon agency with a mission to serve and honor veterans through leadership, advocacy and strong partnerships. The Department is entrusted to assist veterans, their dependents, and surviving family members in obtaining their earned Federal, State, and local benefits.

At the Oregon Department of Veterans’ Affairs, we value a diverse and culturally competent workforce. We stand by our commitment to being an equal opportunity, affirmative action organization, and recognize and celebrate our unique backgrounds and diverse experiences. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and LGBTQ+ community members. The strength of our agency lies in the diversity of our workforce and the perspectives our employees bring to their work at ODVA.

The Department currently has an opening for one full-time Payables Coordinator within the Accounting Department of ODVA in Salem, Oregon. This is a full-time, permanent position that is represented by a union.

This position has the opportunity to work remotely and supports a hybrid (work from home/in office) work schedule. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state’s Work Reimagined website for more information.

As our Payables Coordinator:
The purpose of this position is to be the primary Accounts Payable Coordinator, Travel Payable Coordinator, SPOTS cardholder, and documentation scanning for the financial services unit. This position may also perform accounting functions as needed.

The Financial Services Division is responsible for the overall financial oversight of the Agency and carries 
out its responsibilities through the Financial Management Section and the Accounting Section. 

The Financial Management Section oversees or prepares numerous cash flow and financial analyses, 
monitors the Department's asset/liability position, prepares necessary bond documents, and coordinates 
the Department's interaction with Bond Counsel, Financial Advisor, Underwriters, and outside CPA firms. 

The Accounting Section is responsible for all accounting activities, including, but not limited to, receiving 
and processing all funds, paying all agency expenses and debt service, preparing budgetary 
documentation and monitoring budgetary activities, properly classifying revenue and expenses, IRS 
reporting, and preparing periodic financial statements. The effective operation of this division is critical to the Department's overall financial position and provides support as needed to the Department's other 
operating units.

This position will create and foster an environment where everyone has access and opportunity to thrive.

Our Payables Coordinator will promote a positive and equitable work environment that enables all employees to contribute to their fullest potential free from intimidation, harassment and/or discrimination and are treated with dignity and respect. This position will create a culture where people from all backgrounds feel encouraged to express their ideas and perspectives.

We recognize and promote the value of individual and cultural differences–embracing each other’s intrinsic value and uniqueness including race, age, ethnicity, religion, sexual orientation, physical ability, veteran status, and/or other aspects of social identity. 

Our Payables Coordinator will promote and support the value the agency places on EEO, AA, Diversity, Equity, Inclusion, Accessibility, (DEI_A) and Cultural Competency principles through individual actions, integration in work processes, and interactions with employees, job applicants, partners, and veterans.

For a complete listing of the duties and responsibilities for this position, please review the position description by clicking here. 

MINIMUM QUALIFICATIONS:
Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR 

One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2; OR 

At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title. 

Training or experience must include using a computer to enter, update, or retrieve information. 

Agencies may specify additional qualifications depending on the individual job requirements.

REQUESTED SKILLS:
In addition to your related work experience and education, we will use the requested skills below to determine whom to interview.
•    Experience with Microsoft Office and working knowledge of Microsoft Excel: Proficient in using Microsoft Office suite and skilled in Excel functions to support daily tasks. 
•    Ability to communicate effectively with customers and partners: Strong communication skills to build and maintain positive relationships with clients and colleagues. 
•    Detail-oriented with the ability to accurately resolve discrepancies: High attention to detail and a focus on accuracy to ensure problems are addressed and corrected effectively. 
•    Ability to prioritize, organize, and complete work in a timely manner: Excellent organizational skills with the ability to manage competing tasks and deadlines. 
•    Ability to work both independently and on a team: Comfortable working autonomously while also contributing positively within a team dynamic. 
•    Self-Awareness: Aware of personal strengths and areas for growth, ensuring proactive development and adaptability in both individual and team settings.

HOW TO APPLY:

To apply for this position, please follow the “Apply” link above and complete the online application. In addition, please provide a resume and cover letter demonstrating the above minimum qualifications, requested skills, and experience that represents your suitability for the position. 
Note: If you meet qualifications through credits, please attach a copy of your transcripts.
Note: Failure to submit resume and cover letter will result in disqualification. 

ADDITIONAL REQUIREMENTS: 
This position requires successful completion of a finger-print based criminal history background check through the Oregon (LEDS) and National (NCIC) law enforcement data systems.  

MORE DETAILS:

What’s in it for you?
The opportunity to work with and learn from a great team that has a passion for serving veterans.  We offer medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year.

Veterans Preference:
The Oregon Department of Veterans’ Affairs provides veterans’ preference in employment to all eligible veterans.  For more information, please go to the State website: https://www.oregon.gov/jobs/Pages/Veterans.aspx
Questions?
•    For questions about this recruitment contact Samantha Hoyle at Samantha.hoyle@odva.oregon.gov or 503-510-3733. 
The Oregon Department of Veterans’ Affairs is an equal opportunity/ affirmative action employer and is strongly committed to enhancing the diversity of its workforce.  Assistance will be provided in the recruitment, application and selection process to applicants with disabilities who request such assistance.  Please call (503) 510-3733 as early as possible regarding any assistance you may require.

Additional Information:

HELPFUL LINKS AND CONTACT INFORMATION
Learn more about ODVA
Understanding the State Application Process
Online Employment Application Guide (Download PDF reader)
Help & Support webpage
Learn more about Oregon