Job details

Administrator, Asset Management

General Position SummaryThe Administrator, Asset Management (AM) is a front office position within the Power Business Unit of Osaka Gas USA (OGUSA), responsible for assisting with the development and maintenance of vendor data for vendor risk verification and document management within the Asset Management team, including Regulatory and Compliance calendar administration. The Administrator will support applications that sustain the day-to-day operations of the Osaka Gas Asset Management Group (OGAM) and the facilities managed by OGAM.Essential Job Functions• Coordinate and maintain a consolidated list of vendors from our Asset Computerized Management System software, Maximo.• Assist with verification of the vendor contact and accounting information for completeness• Assist with the development of vendor verification forms through NAVEX• Respond to vendor inquiries and assist with form completion.• Review the configured new vendor risk verification application for completeness and quality assurance. Report any discrepancies or concerns to the affected team member(s)• Coordinate and manage document management filing (M-Files) within the AM group• Coordinate and manage the Regulatory and Compliance calendar Benchmark-GensuiteAdditional Responsibilities include:• Assist with developing improvements to the document and contract management filing systems, including M-Files and other filing systems that may be developed• Manage the application configuration, implementation, and continued use of the vendor risk platform, NAVEX, at OGAM-managed facilities.• Report any user or operational issues to your supervisor for resolution with the Risk Application provider.• Assist with and provide backup management of the timekeeping system in SageRequirementsEducation• Associate degree in business or equivalent work experienceExperience• 2-3 years of experience in a Procurement department, Power Plant experience is a plus• Accounts Payable experience a plus• Proficient in data entry, analysis, conversion of data into charts and graphs• Proficiency in Maximo and Microsoft Excel, including formatting, pivot tables, charts and formulas• Proficiency with Microsoft Projects a plus• Basic project management experience• Possess analytical, organizational, and reporting skills• Work in a multi-cultural office environmentPhysical• Typical office environment with normal office temperature and noise levels• Job may require extended sitting or standing, use of standard office equipment• Minimal lifting 15 lbsOther Duties:Please note this job description is not designed to cover or contain a comprehensive or exhaustive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.BenefitsA benefits summary can be found by clicking on the Osaka Gas USA Benefits Overview.Do you like what you see? We encourage you to visit the Osaka Gas USA Careers Page to learn more about working at our company.Osaka Gas USA participates in the U.S. Government's E-Verify program. Please read the E-Verify Notice in English/Spanish and the Right to Work Notice in English or Spanish before proceeding with your job application.

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$122K

$148K

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What You Should Know About Administrator, Asset Management, Osaka Gas USA

Are you looking for an exciting opportunity to enhance your career as an Administrator in Asset Management? Look no further than Osaka Gas USA, located in the beautiful area of White Plains, NY! In this dynamic front office position, you'll become a vital part of the Power Business Unit, working closely with the Asset Management team. Your day-to-day responsibilities will include managing vendor data to verify risk and ensuring smooth document management processes. From coordinating a comprehensive list of vendors within our Asset Computerized Management System to assisting with vendor inquiries and maintaining our Regulatory and Compliance calendar, there's never a dull moment in this role! Your analytical skills will be put to good use as you review new vendor applications, ensuring quality assurance and effectively addressing any inconsistencies. If you possess a strong background in procurement and have experience with platforms like Maximo and NAVEX, we want to hear from you! Join Osaka Gas USA, where you'll not only develop your skills but also be part of a dedicated team committed to excellence. Together, we can make a difference in the world of asset management.

Frequently Asked Questions (FAQs) for Administrator, Asset Management Role at Osaka Gas USA

What are the main responsibilities of the Administrator, Asset Management at Osaka Gas USA?

The Administrator, Asset Management at Osaka Gas USA plays a crucial role in maintaining vendor data accuracy and overseeing document management within the Asset Management group. Key responsibilities include coordinating vendor verification, responding to vendor inquiries, managing regulatory calendars, and ensuring the overall quality of vendor risk applications.