Accounting Specialist

SUMMARY: This position is in charge of overseeing accounts to identify overdue payments, report collection activity, respond customers queries, and process payments. In this role you are also receiving, processing, and verifying invoices related to accounts payables, carrying out billing, collection, and reporting activities to specific deadlines.

DUTIES AND RESPONSIBILITIES:

• Release sales orders to shop and to production based on customer history of payments, balance, and open invoices, customer credit limit, and required deposit.
• Requests line of credit for each customer through COFACE.
• Follow up on, collect and allocate payments.
• Processes checks received in the mail, wire transfers, ACHs, and posted in SAGE (daily basis).
• Monitors customer account details for non-payments, delayed payments, and other irregularities.
• Receives and processes credit card payments through Convergepay.
• Responsible for Drop shipping and Heat Craft.
• Create debit and credit memos as approved by CFO.
• Commissions between the 5th and the 13th of every month.
• Investigates, resolve, and respond to customers queries.
• Reconciles the accounts receivable and customer deposits ledgers.
• Make sure all payments are properly posted.
• Responds to and resolve clients’ billing issues and questions.
• Assists with month-end closing.
• Performs other related duties as assigned by management.
• Update physical count inventory into SAGE.
• Assist with month-end closing.
• Cover functions of co-workers from finance department if needed.

QUALIFICATIONS:

• Bachelor's Degree (BA) from four-year college or university preferred, or one to two years of related experience and/or training, or equivalent combination of education and experience.
• Accounting field 2 years of experience.
• Bilingual (English/Spanish).
• Understanding of payments, accounting, and budgeting.
• Computer skills required, Microsoft office (Excel, Outlook, Word, PowerPoint.)
• Proficiency in Sage 100
• In-depth knowledge of laws and policies related to debt collection.
• Good mathematical background.
• Ability to multi-task, prioritize, and work efficiently.
• Ability to listen, communicate, excellent grammar, spelling and proof reading skills.
• Ability to follow up effectively with all levels and customers.
• Ability to work independently, self-starter, energetic.
• Ability to demonstrate good common sense and sound judgment.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to Relocate:

• Hialeah, FL 33010: Relocate before starting work (Required)

Work Location: In person