Part Time Administrative Assistant - job 1 of 2

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Naperville location. This is a part-time position with in-office needs 3 days/week from 10am-5pm, M-F.

This position requires in-office working and is not a remote position.

Essential Duties & Responsibilities:

• Compile property transaction files for contracts and verify the information.
• Obtain missing information as required.
• Compile buyer packets.
• Answer phones.
• Open and Distribute daily courier items.
• Distribute and prepare incoming and outgoing mail.
• General office support functions including greeting customers and maintaining office appearance.
• Process buyer rep agreements.
• Data entry.

Requirements

• Real estate knowledge is a plus
• Strong written and verbal communication skills
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Social media savvy (FB, Twitter, Pinterest, etc.)
• Attention to detail
• Ability to work independently and with a team
• Professional appearance
• Proactive