Part-time Finance Assistant

About The State University of New York :

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2022, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum. To learn more about how SUNY creates opportunities, visit www.suny.edu.

Job Description:

The State University of New York (SUNY), the nation's largest and most comprehensive system of public higher education, invites applications for the part-time Finance Assistant position in the Office of the University Center for Academic and Workforce Development (UCAWD) in Albany, NY. The mission of UCAWD is to promote the social and economic wellbeing of the academically and economically underserved residents of the State of New York by developing and maintaining quality education and workforce training programs and services through our Educational Opportunity Centers (EOCs) and Advanced Technology Training and Information Networking (ATTAIN) labs. The position will report directly to the Associate Director for UCAWD Finance.

Position Duties and Responsibilities:

• Day-to-day monitoring, tracking and accounting of the financial operations for the North Bronx Career Counseling and Outreach Center (NBCCOC), ATTAIN labs and UCAWD through spreadsheet maintenance and analysis, including determination of systemwide expenditure patterns and trends.
• Maintain crucial operational files such as the ATTAIN expenditure tracker (by lab by fiscal year), bill/invoice tracker, Procurement-card (P-card) tracker, vendor analysis trackers and supplies/equipment purchasing tracker.
• Direct processing of program expenditures for the NBCCOC, ATTAIN and UCAWD in compliance with their line item budget(s) as well as New York State, SUNY and Research Foundation for SUNY (RF) guidelines as well as assisting with fiscal closeout activities at the end of the program period(s). Review accounts payable invoices and statements pertaining to the NBCCOC and ATTAIN for accuracy and match to proper documentation as needed.
• Organize and scan invoices to properly maintain an orderly and accurate filing system to maintain accounts payable files.
• Assist in the preparation of the monthly reconciliation of the P-card.
• Process weekly order requests for supplies and equipment for the NBCCOC, ATTAIN and UCAWD ; and follow-up on rush items when needed.
• Providing technical assistance to program staff for troubleshooting day-to-day
• Operational issues including procurement and travel activities.
• Operational support in providing financial analysis including monthly reconciliation of program expenditures to the SUNY Business Intelligence (BI)Tool and the RF Oracle system(s) and assisting in the issuance of monthly fiscal program status reports to the Director of Finance and Administration and the Associate Director for UCAWD Finance as required.

Requirements:

Minimum Qualifications:

• Bachelor's degree
• Three years of related work experience
• Proficient in Microsoft Word and Excel
• Ability to be an effective team member and display initiative and thoroughness
• Strong organizational skills including attention to detail
• Ability to meet deadlines
• Strong oral and written communication skills including the ability to prioritize and multitask in a fast-paced work environment

Preferred Qualifications:

• Working knowledge of SUNY's financial reporting systems.

Additional Information:

Salary: Commensurate with qualifications. Excellent Benefit Package which includes; NYS health insurance, free dental and vision, competitive retirement options, tuition assistance and generous vacation, sick and holiday accruals. Strong emphasis on work-life balance.

Applicants must be currently authorized to work in the United States.

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and three professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.