Executive Assistant/Analyst

As a Consultant at Partner Forces, you act as a trusted advisor to our clients’ day in and day out. You have the opportunity to collaborate with your colleagues, our partners and our clients to ideate, initiate and complete task, projects, and initiatives. You work on mission-oriented projects, during which we want you to bring forward actionable insights, solve complex problems, and thrive on delivering meaningful solutions.

We’re always looking for passionate, hard-working, collaborative, and growth-mindset individuals to join our team. If we don’t have an opportunity that matches your background, but this sounds like you, then we encourage you to apply to this general application and join our talent pool to be considered for future roles. 

What we are looking for:

We are currently seeking an Executive Secretary to provide administrative support to a Department of Homeland Security client. The candidate will provide mission support services that focus on strategic communications, digital correspondence, facilitation, planning, and logistics.

The ideal candidate will demonstrate the ability to inspire and drive program and change management excellence; ensure consistency and structure, and guarantee outstanding communication, coordination, and execution. This role will interact with all levels of staff and will push for results while building great cross-functional relationships based on trust and accountability.

Core Requirements & Essential Duties

• Support client through effective task management and acting as main point of contact for the office. Oversee coordination of facilitation and planning within the office.
• Operate daily executive task tracking correspondence management system to track and monitor all internal and external tasks.
• Ensure task coordination across the branches and sub-divisions while providing quality control to advance information-sharing. Provide management and oversight over complex and outgoing tasks.
• Monitor and maintain the division ExecSec inbox.
• Lead administrative and logistical activities for the team, including daily sync, SharePoint site development and maintenance, and develop and improve processes and procedures.
• Support the development and execution of special projects and initiatives.
• Establish and maintain effective working relationships with internal and external stakeholders.
• Keep informed of the mission, organizational structure, key personnel, current activities, status of current projects, and any issues affecting the organization. Research and understand the evolving threat environment as it relates to the Department of Homeland Security’s priorities, specifically to critical infrastructure.

Qualifications

• Ability to obtain and maintain DHS HQ suitability required; current preferred.
• DHS/CISA experience preferred.
• BA/BS required. 
• Must be local to the DC metro area, as work is hybrid.
• 3-5 years of relevant professional experience.
• Self-directed and possess leadership, organizational, communication and interpersonal skills with the ability to work independently with no supervision.
• Ability to demonstrate sound judgment and decision-making skills with clients and colleagues.
• Ability to multi-task and excel in a team environment. Ability to manage several different stakeholders and lead events and initiatives.
• Proficiency in Microsoft Office Suite applications, especially Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.

Next Steps:

If your application looks like a match, someone from our People Operations team will reach out to schedule a phone screening. During this conversation, we will determine if a current or future position aligns with your experience and skills. If things go well, from there you'll meet with members from the project team, including the hiring manager and teammates, and possibly be asked to prepare a presentation, submit a writing assessment, or something else to showcase your practical knowledge. If we find you are a match, you’ll get a call offering you the role. While we wish we could hire every great candidate who comes our way, the reality is that we can't. If you are not selected, we will be sure to connect with you and let you know so you can move on with your search. We will also keep your resume for future needs.

We look forward to reviewing your application!