Payroll and Benefits Administrator (Remote)

Job Responsibilities

• Prepares and processes multi-state payroll for multiple employee and contractor groups with high accuracy and timeliness.
• Be the main point of contact for employees regarding payroll and benefits Inquiries
• Manage multi-state/provincial payroll tax accounts. Stay up to date with local and state tax requirements and update the payroll system as needed.
• Performs reconciliation and audits the accuracy of company and employee payroll records.
• Ensure payroll compliance matters and state/government inquiries related to pay and taxes are handled efficiently and timely.
• Prepare reports to relevant internal teams.
• Assist with any internal and external audits including but not limited to tax audits, finance audits, 401k audits and workers comp audits.
• Administer health insurance and retirement benefits/plans, including enrollments, changes and terminations.
• Ensure yearly benefit forms, such as Form 5500, 401k non-discrimination testing, and ACA compliance, are filed with high accuracy and timeliness
• Participate in strategic process and benefits enhancements during the benefits cycle process including but not limited to selection of plans and open enrollment process.
• Prepare and provide benefits communications and education to employees.
• Work closely with our health brokers and vendors to ensure that benefits are accurate.
• Provide administrative support to the HR department in areas such as record-keeping, file maintenance, HRIS data entry and immigration applications.
• Complete Forms I-9 and e-Verify, verify I-9 documentation and files, and audit periodically.
• Assist with onboarding and offboarding processes, including but not limited to performing background checks, setting up HRIS accounts, and payroll/benefit set-up.
• Communicate effectively with employees and contractors relating to HR procedures and processes, and answering questions related to payroll and benefits with a dedication to providing the highest level of service and confidentiality.
• Create and maintain payroll and benefits processes documentation.
• Additional duties as assigned.

Required Qualifications

• 1-2 years of experience in multi-state payroll and benefits administration; and administrative functions.
• Strong knowledge of payroll and benefits standards and employment laws.
• Strong data accuracy and excellent attention to detail.
• Experience with auditing payroll and benefits timely and accurately
• Possess the highest level of confidentiality, integrity, fair-mindedness and ethical conduct at all times.
• Strong interpersonal and communication skills (ability to build relationships and gain credibility and trust).
• Strong organizational skills with ability to prioritize work and meet deadlines in a fast-paced working environment.
• Good judgment and problem-solving skills with the ability to learn new things quickly.
• Dedicated to improving the employee experience at all stages of the employee life cycle.
• Deep interest in increasing diversity, equity and inclusion throughout the company
• Ability to work collaboratively in a remote-working environment.
• Creative, energetic and likes challenges.

Preferred Qualifications

• Certification in payroll/benefits industry a plus.
• Experience working with Canadian payroll, benefits, or labor laws a plus.
• Experience with web-based applications and online collaboration tools a plus.