Payroll Coordinator

EōS Fitness is looking for a highly motivated and service-oriented individual to join our team as a Payroll Coordinator. In this role, you will provide essential support in the timely and accurate processing of payroll checks for multiple locations and states within our organization. If you have a passion for payroll and customer service, possess excellent organizational and time management skills, and thrive in a team-oriented environment, we invite you to apply and become a part of our growing team!

Responsibilities and Duties:

• Assist in the full-cycle processing of bi-weekly payroll for over 6,500 employees across multiple locations and states (currently 80 locations within CA, NV, UT, FL, TX, and AZ).
• Collaborate with the payroll team to calculate employee wages based on exempt and non-exempt positions, including team members who earn pay based on piece-rate pay.
• Ensure accurate payment of overtime, double time, vacation, sick leave, holiday pay, meal breaks, etc., in compliance with state and local requirements.
• Support in ensuring accurate vacation and sick time accruals.
• Collaborate with the team to process Garnishments/Liens according to court-ordered instructions (with support from third-party vendors).
• Assist in investigating and resolving any pay issues/discrepancies and answer any questions regarding payroll.
• Work closely with the team to manage all aspects of the payroll process, such as approving transactions and reviewing exemptions.
• Assist in changing individual payrolls as required by management, such as tax deductions or salary adjustments.
• Support in maintaining payroll systems and reporting any issues to management.
• Collaborate with the team to audit payroll transactions to ensure that accounts, payment dates, and taxes are accurate and up to date.
• Assist in creating monthly and annual payroll reports for management review.
• Ensure all payroll systems comply with federal tax laws.
• Address any payroll-related queries or questions from employees/management.
• Prepare reports for quarterly, yearly, and weekly reviews for management.
• Stay updated with state and local wage laws and assist in ensuring payroll practices are adjusted accordingly.
• Work with department heads to update various types of pay for commissions and bonuses.
• Provide support to Gym Managers/Management team in training on payroll processes and expectations.

Qualifications and Expectations:

• Bachelor's degree in accounting, finance, human resource management, or a similar field is preferred.
• At least three years' experience as a Payroll Coordinator or in a similar role, preferably with exposure to payroll processing.
• Prior experience in processing payroll for multi-state companies is a plus.
• Recent experience handling commissions, FLSA, Piece Rate Pay, and state-specific meal/rest break compliance.
• Familiarity with implementing various earnings codes.
• Excellent knowledge of payroll software, preferably ADP Workforce Now or ADP Workforce Manager.
• Understanding of labor legislation and federal tax laws.
• The ability to work ethically with employee-sensitive information.
• Strong data entry management skills.
• Highly efficient in multitasking and staying focused through interruptions.
• Excellent organizational and time management skills.
• Strong interpersonal skills and the ability to collaborate with team members while providing outstanding customer service.
• Comfortable working in a fast-paced environment with strong attention to detail.
• Assertive and capable of reinforcing policies and promoting self-sufficiency.

Some Perks:

• Complimentary membership for you and one family member.
• Competitive pay, including vacation, holiday, personal days, and sick pay.
• Comprehensive benefits package including health, dental, vision, Employee Assistance Program, Hospital, Accident, Critical Illness, Life, and Pet Insurance.
• 401(k) plan with matching!