Payroll Manager

OVERVIEW

The Payroll Manager is an individual contributor, an on-site role responsible for implementing, maintaining, and processing payroll with speed and accuracy. This role is key in providing top-tier service to associates and representing the Teknova guiding principle of Customer Obsession. Serves as liaison to managers and associates and with third-party payroll vendors to ensure payroll processing accurately reflects company-specific pay policies.

DUTIES AND RESPONSIBILITIES

• Oversee and performs all aspects of preparation and processing of US and Canada payroll.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Processes U.S. bi-weekly payroll and answers associate questions on paycheck calculations.
• Ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly.
• Calculates all associate payroll payments including but not limited to new hire prorations, termination final pays, leave of absence payments, retroactive payments, bonuses, relocation bonus tax gross-up.
• Ensures accurate time reporting for non-exempt, hourly workers. Works with third-party vendors to ensure timely and absence tracking rules are accurate. Works with managers to ensure accurate time cards are submitted in a timely manner.
• Calculates overtime, PTO accruals, sick time, and other categories of time as needed.
• Ensures shift differentials and all automated pay calculations are programmed accurately by the payroll provider
• Performs testing activities needed to ensure interfaces between payroll provider and benefits vendors perform as designed.
• Act as the primary contact between Teknova and third-party payroll system, ensuring payroll-related issues are resolved in a timely manner.
• Leads third-party payroll system implementations and upgrades.
• In collaboration with People Operations, ensures associate payroll-related questions are addressed in a timely manager.
• Verifies compliance with federal and state payroll requirements; stays current with changes in the law.
• Assists with tax entries for associates exercising stock options and processing restricted stock units.
• Documents payroll processes and procedures and ensures they meet SOX compliance needs.
• Audits employee files to assure accuracy, and compliance.
• Audits and reconciles any differences in employee access and account balances between different vendor system portals.
• Thoroughly investigate, correct, and follow up on all payroll discrepancies, errors, and inquiries with a responsible and customer-focused approach.
• Register Teknova State/SUI/Local payroll tax as needed and update jurisdictions in the Payroll system.
• Set up garnishment calculations in the payroll system and ensures that the calculation is correct.
• Assist Accounting in all payroll and benefits-related journal entries and accruals.
• Develops payroll-related reporting.
• Assist with various audits and ad hoc projects as needed.
• Prepare headcount reporting
• Maintains knowledge of state regulations, employment law, and tax code to ensure compliance.
• Ensures annual payroll processes are completed in a timely manner including W2 processing, ACA reporting, annual benefits deduction updates, etc.

EDUCATION

• Bachelor’s degree in Accounting or related field/equivalent experience; Certified Payroll Professional designation preferred

KNOWLEDGE / SKILLS / EXPERIENCE

• Minimum 5 years experience in payroll processing/payroll operations
• Experience with multi-state, 300+ employee companies
• Intermediate MS Office skills (can use formulas, pivot tables, vlookups)
• Excellent organizational skills and attention to detail.
• Team-based focus with excellent collaboration and facilitation skills
• Excellent written and verbal communication skills; ability to connect with diverse employees at all levels and a variety of roles
• Strong analytical and problem-solving skills.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.

EEOC