Executive Assistant with Calendar Management Proficiency (AI Tech Company)

Work Arrangement: Fully remote
Job Type: Full-time
Work Schedule: 9 AM - 6 PM PST with flexibility for overtime
Time Zone: Pacific Time (PST)
Holiday Orientation: US Holidays

About Pearl Talent

At Pearl Talent, we specialize in connecting exceptional talent with some of the best startups in the US and EU. Backed by leading investors like OpenAI, a16z, and Founders Fund, our clients are dynamic, fast-growing companies looking for ambitious professionals who want to build long-term, impactful careers. We’re committed to supporting our candidates with professional development, retention bonuses, and opportunities to thrive in roles where they can make a real difference.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the company
The company focuses on accelerating the clean energy transition by leveraging both physics-based models and artificial intelligence (AI). Established in 2023, it aims to develop AI solutions for the electric grid, enhancing its efficiency and resilience. The company’s leadership brings extensive experience in energy system planning, simulation, and optimization, with a background in research and development within the clean energy sector.

Role Overview
The Executive Assistant (EA) will support senior leaders by managing schedules, emails, and daily operations. This role requires excellent organization, confidentiality, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Schedule & Email Management

• Plan and coordinate meetings across multiple time zones
• Manage email inboxes, prioritize messages, and summarize key points
• Send reminders for important deadlines and follow-ups
• Adjust schedules as needed to accommodate urgent requests

Administrative Support

• Handle office-related tasks, including ordering meals and supplies
• Assist with data entry, file organization, and travel arrangements
• Support personal tasks for executives when required
• Identify ways to streamline workflows and improve efficiency
• Maintain organized records and ensure quick access to important documents

Process Improvement

• Identify ways to streamline workflows and improve efficiency
• Maintain organized records and ensure quick access to important documents
• Suggest better tools or methods for communication and scheduling

Must-Have

• Experience as an Executive Assistant or in a similar support role
• Strong organization and time management skills
• Proficiency in Google Workspace, Zoom, and Slack
• Ability to work independently, take initiative, and solve problems
• High attention to detail and confidentiality
• Flexibility to handle urgent tasks outside regular hours

Nice-to-Have

• Experience in climate tech, AI, or energy industries
• Familiarity with Salesforce or similar tools
• Experience supporting senior executives
• Comfortable working in a startup with limited public information

Benefits

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.