Executive Assitant (with Graphic Design expertise)

Work Arrangement: Fully remote, overlapping Central European Time (CET).

Job Type: Full-time, Independent Contractor.

Salary Range: Competitive monthly salary.

Work Schedule: 40 hours per week, Monday to Friday, 9:00 AM - 5:00 PM, with flexibility to adjust hours.

Locations: Remote, open to candidates in South Africa and Philippines.

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in add

About the Company: 

This European live music entrepreneur is at the forefront of the entertainment industry, specializing in large-scale concerts and innovative merchandising. Committed to creating exceptional live experiences and products for fans, the company focuses on efficiency and impact across all aspects of its business, from event management to brand partnerships.

Role Overview: 

As the Design Coordinator you will be in charge of supervising different designs (merchandising, flyers, etc.) and as an Executive Assistant, you will provide comprehensive support to this dynamic European live music entrepreneur, overseeing both personal tasks and the daily operations of his various business ventures. From managing communications and coordinating schedules to handling personal errands and assisting with projects across his live music and merchandising businesses, your role will be essential in ensuring his professional and personal life run smoothly. This position requires an adaptable, proactive individual with exceptional organizational skills to keep all aspects of his work and personal commitments on track.

Key Responsibilities:

1. Business Administration Support
• Coordinate logistics for live music and merchandising ventures.
• Collaborate with event partners, suppliers, and distribution teams to ensure smooth operations.
2. Design and Branding Coordination
• Work closely with designers, providing feedback on materials.
• Utilize tools like Photoshop or Canva for minor updates or adjustments.
3. Email & Communication Management
• Prioritize, filter, and respond to emails on Joel’s behalf.
• Provide summaries of critical communications for efficient review.
4. Calendar & Meeting Coordination
• Manage schedules, prepare materials for meetings, and prevent conflicts.
5. Personal Task Management
• Oversee daily errands, organize routines, and plan wellness breaks.
6. Financial & Organizational Support
• Track expenses, organize receipts, and manage travel arrangements.

Immediate Tasks for Week 1 Ownership:

• Email and Calendar Oversight: Take charge of company's inbox, filter and prioritize messages to minimize interruptions.
• Meeting Scheduling and Coordination: Organize essential meetings, preventing scheduling conflicts and ensuring efficient preparation.
• Event Logistics Support: Acquaint yourself with the live music/concert and merchandising operations, assisting with immediate logistical tasks.
• Financial Organization Basics: Begin tracking receipts, managing expenses, and handling daily financial tasks for streamlined support.

Must-Have:

• Proficiency in Photoshop or Canva with experience in graphic design.
• Experience in calendar and email management, particularly in dynamic, high-stakes environments.
• Exceptional written communication skills to maintain a professional and polished tone.
• Familiarity with essential digital tools, including Google Workspace (Gmail, Calendar, Sheets, Docs) and scheduling software.
• Organized and detail-oriented, capable of managing multiple priorities simultaneously.
• Ability to maintain confidentiality and exercise discretion.

Nice-to-Have:

• Familiarity with additional tools such as WhatsApp for communication, Shopify for merchandising coordination, Zoom or Google Meet for virtual meetings, and financial tools like Fortnox and Pleo.
• Experience working in roles requiring proactive problem-solving and forward-thinking.
• Strong interpersonal skills to effectively coordinate across various business and personal tasks.

Benefits

Compensation Package

• Competitive Salary: Aligned with industry standards for high-level administrative roles.
• Remote Work: Fully remote—work from anywhere.
• Holiday Adherence: Follows local holidays in your country (UAE, UK, US, or PH).
• Paid Time Off: 10 standard PTO days in line with company policy.
• Professional Development: Opportunities for growth through mentorship and access to learning resources.
• Global Networking: Collaborate with a diverse, international team.
• Work-Life Balance: Flexible working hours to maintain a healthy balance.

Our Recruitment Process

1. Application
2. Screening
3. Top-grading Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.