Executive Assistant

Penta is a global company providing data-driven solutions to help clients achieve their objectives in an increasingly complex stakeholder environment. We provide cutting-edge intelligence products to help clients understand what their stakeholders think, see, and hear, and then leverage that intelligence to develop and execute effective, measurable strategies. 

Our global team brings decades of experience in business, government, communications, research, data science, and media. Our clients include companies across a variety of industries, including technology, financial services, energy, healthcare, and more. Penta has offices in New York, London, Washington, DC, San Francisco, Vail, Dublin, London, Brussels, Singapore, and Hong Kong.

Position Summary:

The Executive Assistant supports the principals and back-office operations of our growing firm. The successful candidate will have previous experience supporting executives with their scheduling and administrative needs, and experience demonstrating the utmost discretion with sensitive matters. This is a great opportunity for someone who has an interest in building a career in operations broadly and wants to learn in a dynamic, team-centered environment. We are looking for someone that can serve as a strategic thought partner to the executives they’re supporting , has strong communications and problem-solving skills, and is a professional, warm, and positive person. 

Duties & Responsibilities

Executive Assistant: 

- Serve as primary executive support to firm principals, preparing them for productive days and ensuring they’re focused on what’s important.

- Manage complex partner schedules, addressing calendar issues in timely manner, meeting planning, and preparation of materials as required

- Assist partners with Salesforce needs to ensure all data is accurate and completed in a timely manner

- Develop strategies to increase the efficiency of partner schedules

- Assist in client management and business development responsibilities, preparing research and materials for meetings and providing day and week ahead background briefings

- Support external networking opportunities

- Coordinate domestic and international travel

- Prepare and submit expenses for partnersComplete ad-hoc tasks as they arise

Operations: 

- Support the daily operations of the firm in conjunction with the other operations team members

- Assist on various parts of the back-end operations, including but not limited to human resources administration, event planning, and expense filing management

- Manage Tier 1 IT requests including equipment/asset management, conferencing, printers, supporting IT onboarding, and escalating additional requests

- Regularly answer phones, greet guests, and cover the front desk when the receptionist is on break or out of the office

- Serve as back-up scheduling point of contact for other schedulers when they are out of the office

- Collaborate on internal teams, such as Training Committee and Events, to act as Operations Liaison

- Lead all work with external vendors and subscription services 

- Assist with identifying and implementing process improvements throughout the Operations team

Qualifications:

- A Bachelor’s degree in any discipline, where a degree in Business Administration, Organizational Development, Political Science, Economics, or another relevant field is preferred

- 3-5 years of experience supporting executives Strong customer service mentality and ability to take initiative and solve problems creatively and efficiently

- Excellent verbal and written communication skills required

- Strict attention to detail and strong organization skills, understanding the importance of accuracy in all internal and external matters 

- High degree of integrity, with the ability to maintain professionalism and confidentiality at all times

- Demonstrated ability to prioritize multiple, competing demands 

- Team player with a positive attitude and friendly demeanor

- Ability to embrace change and maintain a continuous learning mindset

- Proficiency in Microsoft Office Suite to include Word, Excel, and PowerPoint

- General comfort level with the technology required; experience with Google Apps and Box preferred

Salary Range:

The base salary range for this position will be up to $85,000 per year depending on a candidate’s experience and qualifications as they relate to the position.

Benefits:

Penta Group is proud to offer a generous benefits package, in which regular full-time employees are eligible for enrollment the first day of the month following their date of hire. Please find a list below of our current benefit offerings:

- Excellent health care, vision, and dental coverage provided by United Healthcare with a significant portion of individual employee and dependent premiums paid for by the firm

- Competitive retirement benefits with a 401(k) matching 100% up to 3% of an employee’s deferred salary, and matching 50% of the next 2% deferred

- Employer paid short term disability, long term disability, and life insurance, with the option to buy additional coverage

- Twelve weeks paid parental leaveFlexible paid time off and a generous holiday schedule

- Monthly stipend for cell phone

- Optional pet insurance coverage

- Frequent firm-wide social events and activities

- An excellent environment for learning and growth

Location:

This position is for US-based personnel, will be hybrid, and requires applicants to be in the Washington, DC metro area who can be in-person in-office four days per week.

Penta Group, LLC values diversity and inclusion, is committed to equal employment opportunity, and to compliance with federal anti-discrimination laws. We also comply with District of Columbia law, which prohibits discrimination and harassment against employees, applicants for employment and interns based on race, color, religion, sex (including pregnancy, childbirth or related medical conditions, reproductive health decisions and breastfeeding), national origin, disability, age (18 and over), personal appearance, sexual orientation, gender identity or expression, marital status, family responsibilities, matriculation (e.g., being enrolled in a college or university or in a business, nursing, professional, secretarial, technical or vocational school), political affiliation, genetic information (including family medical history), lawful use of tobacco products, unemployment status and status as a victim or the family member of a victim of domestic violence, a sexual offense or stalking.