Executive Assistant to Chief AI & Analytics Officer

ROLE SUMMARYThis Executive Assistant (EA) to the Chief AI & Analytics Officer will provide comprehensive day to day support executing a full range of administrative duties supporting the Chief AI & Analytics Officer. Additional support may be provided, as needed, to some members of the leadership team.The EA is expected to be able to work autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and demanding situations. The role will require strong organizational skills, research skills, travel & meeting planning skills, and the ability to solve problems. They will be expected to handle tasks independently, proactively, and discreetly.  This position requires an experienced and forward-thinking individual who has the necessary technical skills and change agility to work in a fast-paced setting.This role will be a member of the leadership team and partner closely with the operations lead and Executive Assistant to the Chief Digital & Technology Officer (CDTO) to ensure effective operations. This position will also coordinate with other Digital Administrative Professionals, as well as across Pfizer to support the work of the department.ROLE RESPONSIBILITIES• Day to day oversight of the Chief AI & Analytics officer calendar including scheduling meetings, organizing travel, managing calendars, working closely with the operations lead to align priorities.• Manage complex calendar often across time zones and anticipate conflicts and use diplomacy to resolve problems in advance.• Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.• Monitor high volume of emails including expediting flow of work items, initiate follow-up when necessary, and prioritizing emails.• Schedule and coordinate all team meetings including ongoing maintenance of 1:1’s with direct reports, key partners, etc.• Proactively prepare LT meeting agendas in advance; distribute action items• Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met• Use appropriate discretion in the management of information and stakeholders.• Manage all travel required for the Chief AI & Analytics officer. This may include complex international travel, visa preparation, ground, and hotel. Some management of meeting logistics internationally will be required, working with Pfizer colleagues in other countries.• Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debits.• Complete a variety of more complex routine and non-routine assignments.• Work closely with other Administrative Partners within DigitalBASIC QUALIFICATIONS• High school degree• 6+ years administrative experience• 2+ years supporting executive leader• Successful candidates will be highly organized, detail oriented with strong computer skills in the Microsoft Office Suite. Strong computer skills, primarily in Outlook, Word, PowerPoint, OneDrive, SharePoint, Excel and Teams• Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player• Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic• Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy• A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making• Professional and articulate communication skills; able to seamlessly interact with experienced professionals.• Ability to remain calm and professional under pressure• Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative• Ability to work well both in team environment as well as operate independently with minimal supervision.• Demonstrated strengths in both verbal and written communication.• Individual should be independent, self-motivated, and willing to learn new technologies/skills and can take direction and work with minimal oversightPREFERRED QUALIFICATIONS• Executive assistant experienceNON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS• Ability to work overtime when necessaryThe salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.Relocation assistance may be available based on business needs and/or eligibility.Sunshine ActEEO & Employment EligibilityPfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.Administrative#LI-PFE