Global HR Compliance Manager

Who You Are

We are seeking a highly skilled and experienced Global HR Compliance Manager to lead Phaidra’s compliance efforts across various domestic and international jurisdictions. This is both a strategic and tactical role that involves developing and implementing global HR compliance strategies, ensuring adherence to applicable laws and regulations, and mitigating compliance risks. The ideal candidate will possess a deep understanding of US and international employment laws, exceptional leadership abilities, and a proactive approach to managing compliance in a complex global environment.

**We are seeking a team member located within one of the following areas: USA/Canada/UK

Responsibilities

• Develop and implement global HR strategies and compliance requirements that contribute to Phaidra’s success by driving efficient, compliant, streamlined, and productive processes and tools that advance Phaidra’s mission and strategic objectives.
• Align HR operational and support services to be compliant, anticipating and exceeding the needs of the departments.
• Serve as people operations liaison with legal, finance, and operations departments for US and international HR issues. Provide guidance to departments on employment-related matters.
• Investigate complaints or concerns related to employment practices.
• Conduct regular audits and assessments to monitor compliance with global HR policies and procedures.
• Collaborate with people operations and legal teams to resolve compliance issues and implement corrective actions.
• Build strong relationships with key stakeholders to facilitate the timely integration of employment compliance requirements into their processes.
• Lead global HR due diligence (terms and conditions of employment, infrastructure and documentation) and manage the maintenance of international employee handbooks.
• Preparation and submittal of annual required governmental reporting, such as EEO-1, California pay data reporting, UK gender pay gap reporting and other related compliance reporting.
• Participate in compensation review processes and collaborate to prepare compensation workbooks and analysis of compensation data.
• Draft and revise employee handbook policies to reflect employment law updates, ensuring alignment with external regulations and internal requirements.
• Manage HR compliance reviews and audits, including gathering, reviewing and analyzing internal records.
• Work with employers of record and direct international location leaders to ensure compliance with local employment law regulations. Find opportunities to create consistency across jurisdictions when legally permissible.
• Engage in strategic long-term planning by developing goals for the HR compliance function recommending procedural improvements in compliance practices.
• Develop and deliver programs to ensure that employees and management are trained on and informed about compliance requirements.

Onboarding

In your first 30 days…

• You will be immersed in an onboarding program that introduces you to Phaidra and our product.
• You will spend time in Operations and People Ops, learning how the departments operate, interact, and approach problems.
• You will be introduced to the internal stakeholders you will need to know in order to be successful in your role.
• You will review the current compliance landscape at Phaidra and begin to strategize improvements.
• You will reflect Phaidra’s values in meetings and communications.

In your first 60 days…

• You will identify any gaps in People Ops documentation and fill them.
• You will build roadmaps on how to improve handbooks and trainings.
• You will draft an auditing process and plan.
• You will be introduced to our employers of record contacts and understand their structure and processes.

In your first 90 days…

• You will create internal processes for handling investigations in multiple jurisdictions.
• You will determine how to track all of Phaidra’s compliance requirements and start to execute your strategy.
• You will determine how to stay current on legal changes across Phaidra’s employment locations.
• You will meet external legal and finance partners.

Key Qualifications

• 8-10+ years of related HR Operations experience.
• Bachelor's degree in Human Resources, Business, Law, or a related field. Advanced degree or professional certifications (e.g., Certified Employment Law Specialist) are a plus.
• Direct experience supporting HR compliance on a global scale.
• In-depth knowledge of human resources principles and practices, including US and international employment laws and regulations. Law firm experience a plus.
• Experience with drafting and reviewing employee handbooks and HR compliance policies.
• Experience in conducting investigations and resolving compliance issues.
• Experience with managing direct employees and EOR employees.
• Must have in-depth analytical and problem-solving skills.
• Excellent verbal and written communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Ability to manage multiple projects and activities simultaneously, with a strong ability to prioritize, organize and work effectively with minimal supervision while meeting deadlines.
• Ability to communicate effectively and courteously with all stakeholders, employees, management, and attorneys to ensure a seamless response to new compliance obligations.
• Ability to use discretion and exercise independent and sound judgment.
• Ability to handle sensitive matters and maintain confidentiality.
• Proficient in using Rippling, Google Workspace, MacOS.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Bonus

• Proficient in using Notion.
• Experience in a fully distributed, remote company.
• Experience in a startup environment, scaling from <100 employees to 500+ employees.

Base Salary

• US Residents: $118,400-$213,600/year
• Canada Residents: CA$144,800-CA$217,200/year
• UK Residents: £98,400-£147,600/year

This position will also include equity. These are best faith estimates of the base salary range for this position. Multiple factors such as experience, education, level, and location are taken into account when determining compensation.

General Interview Process

All of our interviews are held via Google Meet, and an active camera connection is required.

1. Initial screening interview with People Operations team member (30 minutes): The purpose of this interview is to meet you, learn more about your background, and discuss what you are looking for in a new position.
2. Interview with Operations team member (30 minutes): The purpose of this interview is to meet another member of the Ops team and do a deeper dive into your experiences working with global companies and fully distributed teams.
3. Interview with Hiring Manager (60 minutes): The purpose of this interview is for you to get to know the manager for the role. This chat will mainly focus on your previous experience and career goals. You can expect to talk about projects that you have worked on in the past, how you think through problems, and ask any questions about the team & role.
4. Interview with Legal team member (30 minutes): This interview focuses on your background handling legal issues and approach to compliance-related manners.
5. Culture fit interview with Co-Founders (30 minutes): This interview focuses on alignment with Phaidra’s values.