Physician Visa Coordinator, Immigration 20 Hours

Physician Visa Coordinator, Immigration 20 Hours

- (3243145)

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Overview

The visa coordinator will be the primary liaison between Massachusetts General Hospital (MGH), Brigham and Women’s Hospital (BWH), Mass Eye and Ear (MEE), and the Educational Commission for Foreign Medical Graduates (ECFMG) for purposes of J-1 physician visa sponsorship. In addition, this role will assist with the management of visa sponsorship data for the Mass General Brigham network.

Principal Duties and Responsibilities

• Serve as an ECFMG Training Program Liaison (TPL) for MGH, BWH, and MEE

o Collect, review, and submit applications for foreign physicians who require J-1 visa sponsorship from ECFMG
o Register the arrival of a new physician with ECFMG and assist with transferring J-1 records to ECFMG
o Serve as a resource for education coordinators who have questions about sponsoring a physician through ECFMG.
o Answer physician questions about their visa status, directing them to ECFMG resources as needed
o Verify continued program participation of physicians under ECFMG sponsorship and submit travel, leave of absence, change of start date, and early departure notifications to ECFMG

• Assist with the management of data in Sunapsis (international office software)

o Key sponsorship data for physicians in the U.S. under J-1 and H-1B sponsorship
o Link Sunapsis records to the feed from the HR platform
o Assist with data audits
o Assist with managing Sunapsis alerts

• Serve as an Alternate Responsible Officer (ARO) responsible for the Mass General Brigham J-1 program
• Facilitate orientation weekly.
• Review and resolve technical questions about the Sunapsis application

Qualifications

• Bachelor’s degree required
• Minimum 1-year office experience
• Previous immigration experience or medical education experience preferred
• Excellent written, oral, and interpersonal communication skills
• Proficiency in computer applications including Microsoft Office
• US citizenship or legal permanent residence status mandated by federal regulations

Skills/Abilities/Competencies

• Strong organization skills and attention to detail
• Possess strong interpersonal skills to effectively communicate with cross-functional teams including staff at all levels of the organization
• Ability to successfully negotiate and collaborate with others of different skill sets, backgrounds, and levels within and external to the organization
• Strong problem-solving and negotiation skills
• Requires minimal direction from leadership and possesses the ability to learn quickly

EEO Statement

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

Primary Location MA-Somerville-MGB Assembly Row

Work Locations MGB Assembly Row 399 Revolution Drive Somerville 02145

Job Human Resources - Administrative Support

Organization Mass General Brigham

Schedule Part-time

Standard Hours 20

Shift Day Job

Employee Status Regular

Recruiting Department MGB Human Resources

Job Posting May 9, 2023