Medical Office Specialist

Planned Parenthood Great Plains has provided access to sexual and reproductive health care since 1935. The high-quality, expert, and compassionate care we provide is shown through our empathetic and supportive staff members. Past challenges, and those we face today, have served only to solidify PPGP’s commitment to our patients and the community. We continue to reflect on the progress we have made over the last eight decades and look forward to continuing our efforts to secure a world of informed reproductive freedom. Join our dedicated team and “Care. No matter what.”

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The Medical Office Specialist participates in a team approach to patient care which requires effectively communicating with patients from a wide range of backgrounds and ages and supporting their healthcare experience with compassion and excellent care.  The Medical Office Specialist is responsible for greeting and checking in patients, verifying the patients' insurance plan and coverage, and other payment sources to aid the patients' understanding of their financial responsibility. Enters data directly into the electronic health record system (EPIC). Prepares deposit slips and runs end-of-day reports for delivery of daily deposit to bank as instructed by the Health Center Manager.

For the protection of patients, team members and all who enter our facilities, PPGP has made the decision to require COVID-19 vaccination for all team members, unless granted medical or religious exemption, as a condition of employment.

In response to the COVID-19 pandemic, this and other administrative positions at PPGP are working remotely, when possible.  Occasional time in the office may be required for necessary tasks.  Returning to the office on a regular basis is evaluated monthly based on public health trends.  Masks, temperature checks, social distancing, and signing-in are required when working on-site.

• Front Desk
• Performs front desk functions including answering phones and greeting and checking-in patients.
• Financial Responsibilities:  a) Collects health plan authorization, insurance cards with picture ID’s, completes appropriate forms and obtains signatures per PPGP policy; b) Verifies patient’s insurance, determines patient payment responsibility at the time of service and posts all charges and payments received at the time of service to the billing system; c) Enters data accurately for patient visits and fees in EMR/EHR to increase accuracy and efficiency of claims process; d) Prepares deposit slips, runs end-of-day reports for delivery of daily deposit to bank as instructed by the Health Center Manager; e)  Adheres to all money handling procedures, collecting co-pays and other patient payments.

• Provider Scribe Support
• Accompany providers during patient visits to assist in documenting the provider assessment and examination.
• Document patient history, physical exams, assessments, diagnostic results, medical procedures, and treatment plans.
• Interact with your provider to capture accurate diagnoses, pharmacy prescriptions and patient follow-up instructions.
• Understand the flow of patient encounters in your facility to assist the care team in making patient visits as efficient as possible. Follow the progress of labs, imaging studies, and other real time patient data.
• Perform a variety of other non-clinical tasks dependent on your provider’s requests

• General Essential Job Functions
• Maintains technical knowledge by attending educational workshops, reviewing professional publications, and participating in relevant webinars.  Understands and complies with Child and Minor Abuse identification and reporting.
• Maintains confidentiality of all agency information, employee nonpublic personal information (NPI) and personal health information (PHI), as well as records directly or indirectly identifying any per­son currently or formerly receiving services from PPGP. Complies with regulations regarding patient rights.
• Adheres to PPGP policies regarding professionalism, minimizing patient wait time in the health center and on the phone, adhering to the system to address patient complaints, and implementing patient satisfaction surveys following each visit. 
• Supports and carries out PPGP’s Mission: upholding the standards of high quality sexual and reproductive healthcare; provides education that promotes informed proud and authentic sexuality; influences the culture through advocacy to ensure equality in reproductive and sexual decision making. 

• High school graduate or equivalent
• One year experience in a medical office setting
• Familiarity with medical terminology
• Experience using an EHR system is preferred.
• Demonstrate proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and Email.

• Quality Focus: Ensures all aspects of work are completed correctly and free from error.
• Teamwork: Cooperates actively and effectively with others in the pursuit of common goals.
• Effectively interacts with co-workers and patients with diverse ethnic backgrounds, religious views, political affiliations, cultural backgrounds, lifestyles and sexual orientations and treat individuals with respect and dignity.
• Interpersonal Orientation: Strives to understand others' feelings and treats others with empathy, care, compassion, and respect.
• Organizational Compliance: Values and attends to rules, policies, and procedures and adheres to formal codes of conduct and informal, yet widely accepted, social standards.
• Change Orientation: Maintains a positive attitude toward change and appreciates the opportunities that change presents.
• Demonstrate ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Pay: $18.94 per hour

37.5 hour work week, 4 ten hour days

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Commitment to Justice, Equity, Diversity, and Inclusion (JEDI)

PPGP is wholly committed to fostering a diverse and inclusive organization. We firmly commit to the creation of an environment that values racial equity, diversity, and inclusion, where all individuals feel they are treated fairly, respectfully, and are empowered to bring their full, authentic selves to work. Our commitment is essential to PPGP’s mission of ensuring reproductive freedom as a fundamental right for all individuals. We are committed to supporting employees, applicants, patients, volunteers and vendors with diverse backgrounds. Our vision is to foster a workplace culture that is a safe space where all employees feel included and comfortable sharing their experiences. We demonstrate our commitment to Justice, Equity, Diversity, and Inclusion when we:

·         Demonstrate and Expect Transparency and Accountability

·         Educate and Support the Development of our PPGP community

·         Practice Effective Communication

·         Foster Trust by Being Responsive to the Needs of our PPGP community

·         Demonstrate the Use of Inclusive Practices

·         Display the Ability to Cultivate Belonging

EOE/AA—PPGP is an equal-opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQIA+.

THE WORK OF PPGP

Planned Parenthood Great Plains has been a leading provider of sexual and reproductive health care for more than 85 years, serving women, men, and families in communities across Arkansas, Kansas, Missouri, and Oklahoma. Each year, we provide care to more than 30,000 people across our four-state region through in-clinic and telehealth appointments. We believe that every person deserves to have access to the resources and information they need in order to make decisions about their own health.

PPGP serves people from diverse backgrounds and with diverse needs. PPGP’s medical staff includes board certified OB/GYN and family medicine physicians, as well as advanced practice clinicians including nurse practitioners and physician assistants. PPGP’s clinicians provide sexual and reproductive health care, perform examinations, and diagnose and treat infections. PPGP also provides comprehensive, age-appropriate sex education, and our sister corporation, Planned Parenthood Great Plains Votes, is a leading advocate for the sexual and reproductive rights of people in our region.

PPGP believes that diversity in identity and perspective enriches our agency and allows us to better serve our clients. We are committed to workforce diversity and aspire to reflect the communities we serve. We encourage all individuals to share their pronouns during interviews and meetings. To that end, we strongly encourage people of color, LGBTQIA+ identifying individuals, people with disabilities and other underrepresented groups to apply.