Procurement & Admin Executive - job 2 of 2

Permanent

Fresh/Entry Level

Diploma

Any Discipline

Operations

Group Operations

0 - 10 years

Procurement & Admin

Job Responsibilities 1. Sourcing and procurement of goods, equipment or services for Property Services unit - Responsible for supplier management and procurement in the unit - Ensure compliance with bank policies, processes and procedures - Support initiatives related to procurement, contract management, Finance & Administration 2. Project management for projects and initiatives for the unit - Support project team to prepare project quotation, budget, tender documents, etc. - Participate in the evaluation of bids and conduct negotiations to ensure best offer - Prepare recommendation reports for approval and award the bids in consultation with users 3. Support administrative duties - Ensure proper organization and administration of contract documents, and other paperwork - Facilitate processing of purchase orders, invoices, etc. via PO system in compliance with prevailing governance, and prepare financial reports where necessary - Support system enhancements and implementation - Facilitate risk assessments policies and procedures of the unit 4. Administer, monitor and co-ordinate maintenance / service contract renewals for the unit - Work with suppliers/contractors to manage renewals of respective maintenance contracts for the unit - Deal with internal and external stakeholders to manage and update contract agreements and records in accordance with bank policies and guidelines 5. Other adhoc duties assigned

Job Requirements - Diploma in Business, Engineering, or related fields - Able to work independently, and in a team - Committed learner with an ability to multi task and handle pressure - Possess leadership qualities and good interpersonal, negotiation & communication skills - Aptitude in decision-making and working with numbers - Added advantage for those with Fire Safety Manager Certification - Added advantage for those with at least 1-2 years of relevant working experience - Fresh graduates are also welcome