PROCUREMENT COORDINATOR (GPC)

Duties

THIS IS A T5 EXCEPTED SERVICE, PERMANENT POSITION

The primary purpose of the PROCUREMENT COORDINATOR (GPC), GS-1101-11, is to serve as the Government Purchase Card Program Coordinator. Provide guidance, training, coordination and oversight based on a comprehensive knowledge of Army and Federal procurement at and below simplified acquisition threshold, primarily at the micro-purchase level. Primary responsibilities are program implementation and overall administration of the Purchase Card Program. Serves as liaison between National Guard Bureau, the bank contractor, Defense Finance and Accounting Service (DFAS), and installation organizations to include tenant organizations and Contractors.

• Serves as point of contact for resolving issues and disputes between Card Holders, Approving/Billing Official's (A/BO) and vendors. Provides technical direction and procurement procedures regarding Government Purchase Card (GPC) regulations and policy on the use and expenditures of public funds under the Government Purchase Card (GPC) program. Coordinates with NGB as well as other Level 4 Agency/Organization Program Coordinator's (A/OPC) concerning the Government Purchase Card (GPC) program guidance and policies to establish consistent practices.
• Prepares Government Purchase Card (GPC) status reports and briefings for higher authorities and other contracting personnel. Analyzes, researches, and provide concise recommendations to the chain of command on required actions to anticipate, prevent, or correct problems in business processes that are supported by the Government Purchase Card (GPC).
• Conducts surveillance of Approving/Billing Officials (A/BO) and Card Holder's accounts through the use of the Data Mining Oversight and Surveillance System to ensure compliance with Public Law and policy. Evaluates Approving/Billing Officials (A/BO) and Card Holders performance during surveillance reviews, directs remedial training as necessary, initiates account suspensions, removal from program, and recommends disciplinary actions to chain of command based on findings. Reviews/Audits Government Purchase Card (GPC) documentation to ensure compliance with policies and procedures using various methods to include data mining capabilities and systems. Responsible to ensure cardholders are following purchase guidelines and have funding available. Oversees the proper use of the required sources of supply. Verifies that proper supporting documentation is maintained IAW policy.
• Utilizes the prescribed system to nominate, approve, appoint, retain and terminate all Government Purchase Card (GPC) roles and functions. Manage and update information as required in Government Purchase Card (GPC) provider bank system to include: ordering GPC's; updating Approving/Billing Official (A/BO) and Card Holder information; creating new master accounts; monitoring/reviewing all monthly Government Purchase Card (GPC) statements; changing monthly and single purchase limits. Utilizes provider bank online reporting capability and local systems to manage Government Purchase Card (GPC) program and act as a subject matter expert in the use of the data mining and oversight surveillance system.

The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force.

May make additional selections within 90 days of eligible(s) issuance.

Requirements

Conditions of Employment

Recruitment/Relocation
Recruitment/Relocation Incentive MAY BE authorized, subject to funding and approval.

PCS
Relocation Costs MAY BE authorized subject to provisions of the Joint Travel Regulation, funding, and an agency determination that a Permanent Change of Station (PCS) move is in the Government's best interest.

• Participation in direct deposit is mandatory.
• May be required to successfully complete a probationary period.
• U.S. citizenship is required.
• Federal employment suitability as determined by a background investigation.
• Must maintain proper security clearance.t.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must submit a complete Application Package which includes:
  
  1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
  
  2. Schedule A Eligibility Letter and the SF 256 (SF 256 is optional) if you are applying as an individual with a disability under the Schedule A special hiring authority.
  
  3. Your SF-15 or supporting documentation (if applicable).
  
  4. Other supporting documents: applicable documents required for qualification, education, or certification as stated above.
  
  Veterans Information: Veterans' preference must be validated by formal submissions including all necessary supporting documentation. You must provide acceptable documentation of your preference or appointment eligibility. Acceptable documentation may be:

  • A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions
  • A "certification" or memorandum that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification or memorandum is signed.
  • A letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility (You can request this by visiting a VA Regional Office, contacting a VA call center, or online.)

  NOTE: Failure to provide supporting documentations for veteran's preference claims will result in automatic ineligibility to receive preference.
  

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.
  
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. No changes to the application may be made after the close date of the announcement.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  Agency contact information

  For More Information

  Phone

  (000) 000-0000

  Email

  NG.CA.CAARNG.LIST.J1-HRO-RECRUITFEDJOBS-USAS@MAIL.MIL

  Address

  CA USPFO Army
  10620 Mather Blvd
  Bldg 10620
  Mather, CA 95655
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
  
  If you do not receive an email that your application has been received, make sure the application was correctly submitted.
  
  False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

U.S. Citizens.