Program Assistant, North America, GPA

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The mission of the Global Policy & Advocacy (GPA) division is to understand and shape the public policy debates affecting the foundation's work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation's objectives nationally and globally. Because the foundation's resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse stakeholders and promote innovative solutions that advance our program goals. We work in close partnership with grantees, our colleagues in the Global Health, Global Development, Global Growth & Opportunity, U.S. and Gender Equality programs and Foundation Communications to build the environment in which all people have the opportunity to lead healthy and productive lives.

The North America Team develops and executes policy, advocacy, communications, and government relations strategies to build political support and advance domestic and global programmatic priorities that are funded by, or executed within, the United States, Canada, and the United Nations.

**This application will close end of day, April 28**

Your Role

The Program Assistant provides wide and varied administrative and organizational support for program and operations leaders and teams. Efficiency, attention to detail, flexibility and good judgment are essential in this role to ensure smooth team operations. Exercises consistent good judgement, proactive thinking and action, ownership of assigned responsibilities, is a great teammate, resourceful, acts with integrity, and has a sense of humor.

What You’ll Do

• Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the foundation.

• Act as a liaison with internal and external partners, grantees, government officials and consultants – with an expectation of working with VIP partners.

• Prioritize communications to ensure prompt responses to inquiries.

• Provide high-quality interactions, clear and consistent communication.

• Manage competing priorities through transparency, collaboration, and rigor.

• Assist in scheduling and planning events including coordinating arrangements for participants, handling logistics, and disseminating materials.

• Occasional team operational support.

• Records and data management including, but not limited to, management of the team SharePoint site, maintaining an organized filing system etc.

Your Experience

• Associate degree with 3+ years of experience in an administrative role for a complex and fast-paced organization, or equivalent combination of education and experience.

Other Attributes

• Is highly proactive in identifying team needs and opportunities and helps champion and resolve them.

• Experience setting priorities and meeting deadlines while balancing needs and providing support for multiple individuals, including calendar management, travel arrangements and event planning assistance.

• Experience working within organizational systems to improve efficiency and successfully working in a changing environment.

• Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and can adjust to a wide variety of working styles.

• Proficient with MS Office Suite.

• Desired Competencies: Accountability and Dependability, Adaptability and Flexibility, Attention to Detail, Emotional intelligence, Stress tolerance, Teamwork.

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  Must be able to legally work in the country where this position is located without visa sponsorship.

**This position is based in Washington, DC. Candidates must be located in this region and able to commute to the WDC campus.

The typical salary range for this role is $20.60 to $39.14 USD per hour. The exact offer will be determined by a variety of factors such as the candidate’s individual skills, qualifications, and experience relative to the requirements of the role.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.