Program Coordinator, Marlboro Institute for Liberal Arts & Interdisciplinary Studies

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The Program Coordinator provides advanced support and coordination for Programs housed within the Marlboro Institute: the Interdisciplinary Studies (IDS) Major, the Honors Program, and the Emerson Prison Initiative (EPI) This role directly supports the faculty directors and Associate Director who oversee programming, including managing academic documents and files, creating reports and maintaining databases, responding to inquiries and providing detailed information to constituents, preserving institutional memory of programs, developing marketing materials, and coordinating event logistics, as well as providing additional project support to the faculty directors of each program, the Associate Director, and the Dean of Liberal Arts. This role requires great communication across the department, organization skills, a strong understanding of higher education and the ability to adapt to change.

ESSENTIAL JOB DUTIES

• Support processes related to the IDS Major and the Honors Program.
• Provide high-level administrative support to the Associate Director and to the faculty directors of the Interdisciplinary Studies (IDS) Major, the Honors Program, and the Emerson Prison Initiative.
• Support the IDS major application and senior capstone application review and revision processes (~20 major applications in each student's sophomore year and about the same number expected of capstone application revisions in the junior and senior years).
• Communicate IDS student application feedback and deadlines to students.
• Manage the student database, email group, and all student records related to the IDS major, including the IDS Major Plan Form, Requests to Amend the IDS Major, Senior Capstone Application and Senior Capstone Abstract, and Senior Capstone Funding Application.
• Coordinate event logistics for each program, including seminars, lectures and other special events such as welcome and orientation, graduation, and student showcases. Design invitations, determine venue, audio visual and other room set up, mediation and catering needs.
• Oversee financial processes related to honors and IDS students, including student awards for the IDS major and Honors Program and coordination of payment for award-winners, capstone funding recipients, honors thesis funding recipients, and the national honors conference attendees, and assignment and payment of Reader/Viewers and Outside Evaluators for the IDS Senior Capstones.
• Track program/project spending; review budget with manager and make recommendations for purchases or cost saving and execute financial transactions.
• Participates in the creation and updating of promotional materials, including Admissions events, website and social media platforms (Facebook and Instagram).
• Conduct research projects designated by the Dean or Associate Director and draft reports on results, including research on similar programming
• Initiate purchase of material and supplies for each academic program and related projects or events.
• Coordinate meetings related to the IDS major, including weekly meetings with the Marlboro Undergraduate Curriculum Coordinator, check-ins with faculty teaching MI seminar courses, and meetings with Chairs and Program Directors to review guidelines for designing the major; coordinate meetings as necessary with the Honors Program Director.
• Assist in writing, editing and designing applications and documents for IDS students and faculty, including updating the Student Handbook, Faculty Guide, and Guide to Designing the IDS Major annually to reflect curriculum changes.
• Assist in updating and editing the web pages for each program, posting social media material, and maintaining updated student email lists.
• Respond to inquiries and provide information about the IDS major to current and prospective students, faculty, and staff; research and resolve problems or concerns related to the IDS major, its students, and the faculty.
• Manage IDS Curriculum Committee files, folders and meeting notes and track related action items for student applications.
• Act as a liaison between members of the IDS Committee and IDS Spine Committee to help coordinate academic and social events, community building activities, and continuity programming. May attend committee meetings as necessary.
• Provide general administrative support for EPI (up to 10 hours/week)
• Provide guidance and work direction to student workers providing office support and posting to social media and assist in their training. All other duties as assigned

QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to effectively perform job.

• Bachelor's degree in a liberal art field strongly preferred
• 2-4 years of experience in higher education with progression of responsibilities or equivalent professional experience

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.

• Ability to be flexible and comfortable with fluidity of departmental processes and systems related to academic programming
• Prior experience acting as a liaison between faculty and students
• Understanding of higher education curriculum and academic processes,
• Ability to drive projects and initiatives,
• Capacity to solve problems independently or as a team when necessary,
• Proven ability to understand interconnections among staff roles and responsibilities and faculty as they relate to various academic programming,
• Strong organizational and communication skills,
• Positive and proactive attitude are a plus as is a willingness and desire to actively participate in and serve on various academic committees.
• Intermediate knowledge of higher education administration
• Demonstrated ability to support a team in the execution of complex processes
• Detail orientation and conceptual aptitude
• Demonstrated ability to support faculty, students and staff through strong communication skills
• Ability to work both collaboratively and autonomously with a high level of attention to detail and analysis while maintaining team communication about joint projects

PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Requires ability to lift and move objects that are light
• Requires ability to move materials occasionally

WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Usual Office Conditions

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.

COMPENSATION

Starting salary for this position will be between $ 26.09 - $ 31.96 hourly, commensurate with experience.

Grade of Position: S-23-07NE

Scheduled Weekly Hours: 36.25

This position will be exclusively represented by the Service Employees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment.

In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.

Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.

About Us
Emerson College is the nations only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. Its main campus is located in the center of the dynamic multicultural city of Boston, in close proximity to major publishing houses, arts institutions, and research centers. The college also has campuses in Los Angeles and the Netherlands. Emerson College enrolls over 4,300 graduate and undergraduate students from more than 70 countries and all 50 states.

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Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society. Emerson College does not discriminate on the basis of sex/gender in its educational programs or activities. Emerson has designated the Associate Vice President, Title IX, and Clery Coordinator to respond to inquiries regarding the College Sexual Misconduct Policy. The Title IX Coordinator may be reached at 8 Park Plaza, Transportation Bldg, Room 230 Boston, MA 02116; Telephone: 617-824-8999; email: titleix@emerson.edu

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Grade Ranges
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