Program Specialist

Overview:

APPOINTMENT TYPE: Full-Time Temporary (FTT)

LOCATION: Oak Ridge, TN or Hybrid

SALARY RANGE: $19.46 to $26.03 per hour

PURPOSE:

This position supports the implementation and execution of educationally based internships, fellowships, and research experience programs sponsored by federal agencies and other sponsors. Performs key programmatic functions with the intent of the overall mission and the core values of the institution, including placing a primary emphasis on the student learner.

Responsibilities:

Coordinates and performs technical support activities for a major program or program segments. Performs a variety of technical tasks, such as, maintaining data and electronic records processing payments, verifying eligibility, collecting, and compiling information and data, and preparation of sponsor reports and correspondence. Establishes priorities and schedules tasks and activities based on program objectives and milestones.
Performs planning and support activities for meetings, conferences, and seminars when required by the program. Coordinates the logistics, scheduling, travel arrangements, meeting space, food service, and equipment. Provides on-site and off-site administrative support for meetings, conferences, and seminars.
Performs procurement activities including gathering information, requisitioning, and tracking orders and processing payments.
Engages with applicants, participants, the public, and alumni in virtual outreach and engagement events such as career fairs, information sessions, and webinars. Uses virtual meeting software to communicate and share information with attendees.
Provides technical assistance for the project manager and others. Uses a variety of software and databases to administer programs to include Zintellect, Oak Ridge Institute for Science and Education (ORISE) GO, Systems Applications and Products in Data Processing (SAP) Concur, ORISE Connections and other technical software.
Administers details associated with application processing. Executes tasks detailed in the program marketing and outreach plan including distributing promotional materials using mailings and postings program information in different outlets. Supports the application process including eligibility screening review and data verification. Uses databases, spreadsheets, and electronic financial systems to enter, verify, and maintain data. Creates reports from databases and other electronic systems. Assists in preparing applicant files for review by sponsor and/or review panels.
Administers and monitors details associated with participants’ activities including verifying that all contingencies for appointments are met, processing stipends, health insurance, tuition, professional development, and travel payments. Monitors progress of participant appointments, amendments, extensions, and terminations. Provides customer service by telephone and email. Executes tasks detailed in the program management plan. Verifies compliance with programs and ORISE policies.
Communicates with applicants, recommenders, university staff, sponsors, mentors, public, and participants via telephone and email. Coordinates mass electronic mailings and prepares correspondence, program literature, marketing materials, websites, and reports using a variety of software packages and formats.
Assists management in the development of processes and actions to maximize program operation efficiencies.

Qualifications:

High school diploma and 2-4 years of job-related experience. Bachelor’s degree preferred. An equivalent combination of education and experience performing duties as described may be substituted for the minimum requirements.

Excellent oral and written communication and organizational skills required.
Must demonstrate critical thinking and problem-solving skills.
Must be able to deal effectively and professionally with a variety of people at various academic levels, professional and cultural backgrounds.
Must be proficient in the use of (Microsoft) MS Office Applications including Word, Excel, Outlook and PowerPoint. Knowledge of Share Point, social media, and database applications is desirable.
Must be self-directed and capable of processing and prioritizing multiple tasks and handling a large and varied workload with minimum supervision.
Ability to understand how these systems are integrated, significance of the data entered, and how other groups utilize that data (Accounts Payable, Payroll, HR).

The candidate’s starting salary will be determined upon hire and ORAU will use salary survey data, internal comparators, and the candidate’s qualifications to determine salary.

TOTAL REWARDS

ORAU has a strategic approach to providing total rewards to employees through a fair, equitable, and competitive total compensation package. The goal of our total rewards system is to integrate compensation, benefits, work-life balance, performance, recognition, development, and career opportunities to attract, engage, and retain the talent required to achieve ORAU’s business objectives. The benefit component of our total rewards program supports business goals by offering the following benefits based on employee eligibility:

Legally required benefits
Group Health insurance including: Medical, Prescription, Dental, and Vision
Retirement plan access
Disability insurance
Group life insurance
Travel Accident Insurance
Section 125 reimbursement accounts
Other voluntary employee paid benefit and insurance offerings

The ORAU total reward package also promotes work-life balance. Mindful of the need for employees to care for themselves and their families, ORAU offers the following additional work-life benefits based on employee eligibility:

Paid Time Off (PTO)
Paid Holidays
Flexible work schedules or compressed work weeks
Telework
Occupational Health and Wellness Programs
Employee Assistance Program

By ORAU

ORAU provides innovative scientific and technical solutions to advance research and education, protect public health and the environment and strengthen national security. Through specialized teams of experts, unique laboratory capabilities and acc...

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FUNDING

Public

INDUSTRY

Grantmaking & Charitable Foundations

TEAM SIZE

501-1000

LOCATION

Hybrid, based in Oak Ridge, TN

DATE POSTED