Project Coordinator I/II

Description

Position Summary

Works under the direction of the Program Manager (PM) for the assigned project(s). The PC plans and coordinates project scheduling, budgeting, and administrative tasks; performs technical writing tasks including creating presentations, flow charts, and procedures; supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.; takes meeting minutes and action items during meetings and performs basic follow-up; and assists in development of presentations.

The Project Coordinator II will manage small, low complexity projects independently with assistance from the Program Manager. Candidates for the PCII position have demonstrated leadership, the ability to condense information into a cohesive plan, and the ability to effectively communicate project information.

Primary Duties

• Perform all work in compliance with company quality procedures and standards.
• Performs other duties as assigned.
• Perform all work in compliance with company policy and within the guidelines of the organizational quality management system.
• Attend project meetings, provide follow-up documentation including action items, meeting minutes, and key decisions.
• Assist in preparing and communicating project status, risks, and timeline.
• Assist in drafting and maintaining project documentation including project proposals, requirements, project plans, schedules, and budgets.
• Use project scheduling and control tools to monitor project plans, budgets, and scheduled milestones.
• Effectively and accurately communicate/report relevant project information to PM.
• Work collaboratively with the project/program team.
• Ensure all documentation is complete at project close.
• Work collaboratively within the department to support all department objectives.
• Communicate ideas for improving company processes with a positive attitude.
• Keep the PM informed about project status and issues that may impact the project.
• Performs other duties as assigned.

Supplemental Data

• Support Program Manager with multiple projects.
• Timely and effective task completion, project’s budget and schedule performance, successful completion of yearly objectives (MBOs), management assessment of interpersonal skills.

Project Coordinator II will:

• Coordination of 3–5 low complexity projects

Qualifications

Training and Education

Bachelor’s degree in business, communication, IT, or equivalent technical field required. PMP or related coursework, or related professional development preferred.

Experience

• Minimum of 1 year of project or program coordinator/management or related experience required.

Project Coordinator II

• Minimum of 2 years of project or program coordinator/management required.

Knowledge, Skills, and Abilities

• Excellent communication skills, both oral and written
• Organization and attention to detail
• Critical listening skills, and an ability to recognize important and high-level information.
• Experience with MS Office including Word, Excel, and PowerPoint
• Experience with MS Visio preferred.
• Ability to prepare clear and concise summaries for executives and stakeholders.
• Flexibility and agility to learn new topics quickly and assist where needed.
• Willing to accept and act on feedback.
• Willingness and ability to interact effectively and harmoniously with other people.
• Act as an ambassador for your projects and projects the team is responsible for
• Self-motivated, and able to manage time effectively.
• Project management experience and familiarity with MS Project is desired.

Working Conditions and Physical Requirements

• Ability to remain in stationary position, often standing, for prolonged periods.
• The ability to occasionally lift 15–20 pounds, remain seated for extended periods of time, and travel short distances often and quickly (i.e., from one meeting to another); ability to maintain mental focus for extended periods of time.