Purchasing Assistant

• Position: Purchasing Assistant
• Location: 1301 Central Street-Corporate Offices, Evanston Hospital, Evanston, IL
• Full Time/Part Time: Full-time
• Hours: Monday-Friday, 40 hours

• Required Travel: N/A

• Education: High School graduate or equivalent
• Certification: N/A
• Experience: 3 years experience in healthcare with strong computer and communication skills. Ability to manage multiple priorities.
• Skills: May need addendum

• Follows identified procedures in the performance of job functions.
• Identifies and brings to manager's attention, potential deviation from procedures.

• Abides by all of the applicable policies, procedures and guidelines of NorthShore and assists in the administration of the NorthShore.
• Ensures that actionable items are resolved in a timely fashion or moved to a higher level within the corporate structure of NorthShore.
• Agrees to prepare and provide aggregate reports for the Corporate Compliance Committee in a timely fashion.

• Support secretarial needs of purchasing, contracts or decision support staff for faxes, mailing, etc.
• Maintains and updates required departmental files for orders, contracts, etc.
• Assist with distribution of departmental mail and documents.
• Records and transcribes meeting minutes as required.

• Procure and process order confirmations, advising buyers of delivery and price conflicts.
• Update end-users as appropriate on delivery issues.
• Process order expediting report, advising buyers of order issues.
• Obtain proof of deliveries as appropriate from expediting report.
• Support departmental-directed receiving activities as appropriate (approved INR, ABM, North American, etc.)
• Obtain W-9 or other documents from vendors as requested by buyers.
• Perform system look-up activities, or templates maintenance requested.
• Perform data entry on indicated orders for buyers to release to purchase orders.

• Maintain documentation of recalls sent to departments.
• Compile recall response for reporting.
• Follow-up on delinquent responses.

• Maintain coverage for reception at department and building as assigned.
• Maintain phone coverage for Purchasing department main phones.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.