Jr. Executive Assistant

San Mateo, CA San Mateo, CA Full-time Full-time $55,000 - $82,000 a year $55,000 - $82,000 a year 2 days ago 2 days ago 2 days ago Job Description: Rakuten Advertising is looking for a sharp, driven, and multi-tasking Jr. Executive Assistant to provide executive and administrative support to 2-3 executives in various office locations. The role is open to be in our San Mateo Office, Chicago office, or Remote. You'll need to wear many hats and enjoy taking on new projects and responsibilities that expand the nature of the role. Depending on the day, you might work on areas such as executive expense reports, planning company events, scheduling meetings, booking reservations and meetings/appointments for the executive team, assisting with Power Point presentations or whatever else you can help with! Key Responsibilities: Management of scheduling, calendars, and T&E for the executives The use of sound business judgment, particularly as it relates to confidential information and people... outside the organization Handle multiple tasks at the same time, anticipate the executive's needs, and change direction quickly and often without having all the details Manage expense reports, coordinate domestic and international travel Own and organize work logistics, lunch and dinner ordering when organizing events, and other ad-hoc requests Requirements: 1-2 years of experience providing administrative support to 1 or more executives 1-2 years of experience coordinating travel logistics on behalf of 1 or more executives Ability to prioritize whenever needed Demonstrated proficiency with Microsoft Office BA/BS preferred; equivalent relevant experience will be considered Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook; experience with Oracle, JIRA, and Zoom a plus Strong interpersonal communication skills Extremely patient, approachable, and flexible--able to deal adeptly with assorted personality types Ability to prioritize and anticipate needs, handling multiple projects successfully in a fast-paced environment A no task is too small attitude, with an innate desire to lend a helping hand to colleagues Strong problem-solving skills, exhibiting initiative and a sense of urgency Tact and good judgment in confidential situations Exceptional attention to detail and organization skills The ability to work well under pressure in an ever-changing environment BA/BS preferred; equivalent relevant experience will be considered At the time of posting, Rakuten expects the base salary for this role will be between $55,000- $82,000. Individual compensation will vary based on job-related factors, including the skills, qualifications, and experience of the successful candidate as well as business need and geographic location. The successful applicant for this role will be eligible for discretionary bonus, health, vision, dental insurance, 401k matching, PTO, Volunteer Time Off (VTO), and other employee benefits as the company implements. Five Principles for Success Rakuten Group has an unswerving commitment to building an egalitarian society by empowering individuals and companies to be successful in business and in life. The Five Principles for Success are designed to keep each of us on track, to ensure we make continuous progress toward our ultimate goals. Always Improve, Always Advance There are only two kinds of people in the world: Best Effort people are satisfied with the status quo; when they fail, they console themselves by saying I did my best. Get Things Done people are absolutely committed to reaching their goals. With enough determination and effort--by being a Get Things Done person--you can achieve anything. Passionately Professional Rakuten is an organization composed of true professionals. Real professionals in any field--whether in sports, the arts, science, business or anything else--only reach the top because they have the self-discipline to develop and improve themselves continuously. Only by consistently working many times harder than our competitors can we consistently win. Hypothesize Practice Validate Shikumika Success in business depends on making and executing concrete specific action plans. Maximize Customer Satisfaction Rakuten is first and foremost a service company. We're proud to serve our customers and we ceaselessly seek to improve their experience. Speed!! Speed!! Speed!! The internet makes the window of opportunity for every small business. Accomplish in one month what it takes other companies a year to do, because we can only win by being many times faster than our competitors. #LI-CW1. Estimated Salary: $20 to $28 per hour based on qualificationsShow full descriptionCollapse