Job details

Executive Assistant

Rea & Associates is a growing Top 100 Accounting firm providing our clients services in tax, accounting, and business consulting. We have a ‘People First’ culture and we focus on our employees’ well-being and professional development. With over 400 professionals and offices throughout Ohio and Florida, our firm has a culture that respects a work-life balance for our team. We also provide competitive compensation and a robust benefits plan.

We are seeking an experienced and proactive Executive Assistant to support the Tax Practice Leader by managing scheduling, data analysis, and administrative processes. This role is essential in ensuring smooth operations, optimizing resource allocation, and enhancing business outcomes. The successful candidate will possess strong organizational skills, the ability to manage multiple priorities, and a collaborative approach to problem-solving.

Responsibilities

Coordinate and manage the Tax Practice Leader’s schedule regarding office visits, meetings and appointments

Manage scheduling tools to optimize availability and resource allocation

Collaborate with the administrative team to facilitate timely and effective client communication via phone and email, driving business engagement

Track services provided by external vendors and manage the submission of invoices to the Finance Department

Oversee tax pool reporting using tools like Power BI to assist with scheduling and workload distribution

Conduct research calls in collaboration with the Tax Practice Leader to develop and refine centralized administrative processes for enhanced efficiency

Train Administrative Assistants as needed to ensure consistency in administrative practices

Assist in the coordination and execution of tax training programs in collaboration with the Learning and Development team

Assist with projects as needed

High School diploma required
Associates or Bachelors degree preferred
3 – 5 years experience working in a professional business environment
Prior experience working in a tax or corporate environment is preferred
Project Management experience desired
Efficient using Microsoft Office Suite
Attention to detail and accuracy in all work
Excellent interpersonal skills and the ability to work collaboratively
Exceptional organizational and time-management abilities
Experience with STAR/CCH/FirmFlow software is a plus

Rea & Associates offers a wide variety of benefits to help support our employees' health, wellness and financial goals.

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Holidays)

Four (4) weeks PTO
Twelve (12) paid holidays, of which three (3) are floating holidays

Family Leave (Maternity,Paternity)
Short Term & Long Term Disability
Training & Development
'Work From Anywhere' option
Wellness Resources

Rea & Associates does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from Rea’s Talent team. Pre-approval is required before any external candidate can be submitted. Rea & Associates will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About Executive Assistant, Rea & Associates

Join Rea & Associates as an Executive Assistant and become an integral part of a top-tier accounting firm dedicated to a 'People First' culture! We pride ourselves on fostering an environment that emphasizes employee well-being and professional growth. This is an exciting opportunity to support our Tax Practice Leader by managing their schedule, analyzing data, and streamlining administrative processes to ensure smooth operations. You’ll coordinate office visits, meetings, and appointments while managing scheduling tools to optimize resource allocation. Your proactive nature and excellent organizational skills will be key in driving effective communication with clients and collaborating with our administrative team. Imagine tracking services provided by external vendors, conducting research calls, and even assisting in tax training coordination—all of this within a supportive community that values your input. If you have 3-5 years of experience in a professional setting, and a keen eye for detail, this role may just be the perfect fit for you! Join us in this rewarding position where your contributions truly matter, and take the next step in your career with Rea & Associates today!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Rea & Associates

What are the primary responsibilities of the Executive Assistant at Rea & Associates?

The Executive Assistant at Rea & Associates plays a crucial role in supporting the Tax Practice Leader. This includes managing their schedule, coordinating meetings, optimizing resource allocation through scheduling tools, and facilitating effective communication with clients. Additionally, the assistant will track external vendor services, oversee tax pool reporting using tools like Power BI, and assist in training other Administrative Assistants.