Receptionist

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Midland Basin Overview

ConocoPhillips holds approximately 376,000 total net acres in the Midland Basin, which includes approximately 251,000 unconventional net acres located in the heart of West Texas. The company operates over 3,100 wells across Midland, Upton, Andrews, Martin, and Glasscock counties.

In 2022, the company operated five drilling rigs and brought 111 operated wells online. Net production in 2022 averaged 140 MBOED.

Click here to learn more about Living and Working in Midland.

Description

• Serve as the official host/hostess to all visitors at the ConocoPhillips Midland Deauville Office contributing in a way that ensures a positive first impression of the company
• Perform daily reception functions demonstrating proper discernment and discretion about business matters
• Authorize point of contact and enforce security and access control procedures
• This position will also support mailroom operations by ensuring safe delivery, receipt, and processing of all parcels within the assigned facilities to support the business needs

You may be eligible for the voluntary hybrid office work (HOW) program that is designed to provide employees with flexibility while maintaining the advantages of in-person engagement.

Your responsibilities may include:

• Greet and assist guests with introductions and working effectively with employees to project the best possible image of the company
• Answer, screen, and route incoming calls
• Process telephone guest registration requests when necessary, from employees
• Manage and provide mentorship to employees in using the defined visitor management system
• Manage the issuance and retrieval of access cards issued to authorize visiting employees
• Work closely with site security staff attending the garage visitor gates to expedite unregistered guests
• Issue the appropriate pass and control visitor access to office areas escorted by the host
• Carry out the company security policies and procedures as needed
• Announce the visitors by contacting the employees/host requesting an escort to their desired locations
• Assist employees with reserving the conference rooms and direct employees and guests to their designated conference rooms if needed
• Implement and monitor the usage of the access control (turnstile) through the optical portals
• Provide daily and monthly reporting on guest statistics
• Assist with the coordination of conference room reservations and special events
• Assist with the coordination of office moves
• Receives and distributes incoming mail, interoffice, and packages
• Maintain and gather data metrics to support the activities of mail operations
• Maintain postage machines/postage requests and supplies
• Preparation of FedEx/UPS/services labels
• Place orders for standard office supplies and special requests
• Performs invoice preparation for scanning
• Safe operation of company motor vehicles and following all traffic laws and speed limits while driving

Basic/Required:

• Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
• Current valid driver's license
• 3+ years of experience in a reception/administrative support position
• Intermediate level of proficiency with MS O365 applications: Excel, Outlook, PowerPoint, Word, SharePoint, and Teams

Preferred:

• Ability to master visitor registration system and specialized telecommunication equipment
• Possess the ability to communicate clearly and effectively verbally and in writing
• Attentive to detail, especially for ensuring accurate and complete information is documented and disseminated
• Possesses a strong positive attitude and demonstrated ability to initiate rather than react
• Able to handle delicate situations with grace and diplomacy
• Good networking skills - builds/maintains effective working relationships
• Planning, organizing and time management
• Good Initiative and problem solving
• Ability to work under pressure within tight timelines
• Good judgment and high sense of accountability
• Takes ownership of actions and follows through on dedications by holding others accountable and standing up for what's right
• Delivers results through realistic planning to accomplish goals
• Listens actively and invites new ideas for exchanged views, then influences and acts to drive positive performance and achieve results
• Builds positive relationships based on trust and strives to seek collaboration across organizational boundaries to achieve goals
• Responds inventively, flexibly and positively when faced with challenges and demands
• Builds effective solutions based on available information and makes timely decisions that are safe and ethical

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of July 6, 2023.

Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a) (1). Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.

ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information or any other legally protected status.