Administrative Associate (Legal) - OH

As an Administrative Associate (Legal) at Williams Lea, your primary responsibilities include providing secretarial and administrative support to attorneys and other legal professionals. This involves answering dedicated phone lines, preparing expense reports, handling invoice requests, performing data entry, and ensuring the accurate production of legal documents. You'll also be responsible for maintaining data storage and tracking your tasks, showcasing your strong organizational and communication skills.

To qualify for the Administrative Associate (Legal) position at Williams Lea, you should ideally possess an associate degree alongside at least two years of experience in a similar role within a professional services firm. Proficiency in MS Office, particularly Word and Excel, is essential. Additionally, strong customer service skills, critical thinking, and the ability to manage multiple assignments in a fast-paced environment will set you up for success in this position.

The Administrative Associate (Legal) position at Williams Lea follows a Monday to Friday schedule from 11:00 AM to 8:00 PM Eastern Time. This role operates on a hybrid work model, meaning that you will be expected to work onsite for three days of the week while enjoying the flexibility of remote work for the other two days, all from our Columbus, OH location.

Williams Lea provides a comprehensive benefits package for the Administrative Associate (Legal) role that includes medical, dental, and vision insurance, a 401k plan, paid time off, life insurance, and a flexible spending account. Moreover, employees have access to commuter benefits and additional perks like a generous shift differential pay, which enhances your overall compensation.

Success as an Administrative Associate (Legal) at Williams Lea hinges on several key skills. You will need to excel in organization and time management to effectively juggle multiple tasks and deadlines. Proficiency in MS Office is critical, along with excellent written and verbal communication skills. Additionally, the ability to maintain confidentiality, demonstrate critical thinking, and provide exceptional customer service are vital traits for thriving in this role.

In preparing for this question, think about your specific experiences working with legal documents. Highlight your familiarity with document formatting, editing, and any software you have used. Mention specific examples of documents you've worked on, emphasizing your attention to detail and the importance of accuracy in legal work.

To answer this, discuss your approach to organization and time management. You might mention techniques such as creating to-do lists, using software tools, or how you assess the urgency of tasks. Share a specific instance of a high-pressure situation and how you successfully managed your responsibilities.

In response, reflect on the importance of maintaining professionalism even under pressure. Discuss your strategy for effective communication—listening actively, empathizing, and working towards a resolution. Providing an example of a past experience will strengthen your answer.

It’s essential to convey the significance of confidentiality in legal settings. Describe the types of information that must be kept confidential and why it’s crucial. Mention best practices you've followed to ensure data protection and compliance with regulations.

For this question, recall a specific scenario where you had to think on your feet. Focus on the context, your thought process behind the decision, and the ultimate result, emphasizing positive outcomes and what you learned from the experience.

Discussing this question requires you to reflect on the core skills mentioned in the job description. These include communication, organization, and technical proficiency. Be sure to explain how these skills contribute to your effectiveness in supporting legal professionals.

In those questions, be candid about your proficiency level. Talk about specific functions you are familiar with, such as creating templates in Word or using formulas in Excel. Providing examples of how you've utilized these programs in past roles will bolster your credibility.

This is a chance to highlight your attention to detail. Discuss the methods you use to proofread and review your work, such as checking for grammar, formatting, and data entry errors. Share examples where attention to detail led to successful outcomes.

It’s important to demonstrate your flexibility. Talk about a time when you faced unexpected changes or challenges and how you adjusted your approach. Highlight your readiness to embrace change and learn new processes or tools.

Your response should convey a genuine interest in both the role and the company. Discuss your alignment with Williams Lea’s mission and values and how your skills and experiences make you a great fit. Mention specific aspects of the company’s culture or opportunities for professional development that appeal to you.