Lease Administrator

RXR is an innovative real estate investment manager, operator, developer, and place-maker committed to applying a customer and community-centered approach to acquiring, operating, and building properties and to providing services and products that create enduring value for all stakeholders. Headquartered in New York with a nationally-scaled platform, RXR is a 450+ person, vertically integrated investment manager with expertise in a wide array of value creation activities, including acquisitions, asset and portfolio management, property operations, development, construction, leasing, and technological innovation. RXR is an active investor in real estate credit, rental housing, commercial property, and property technology through value-added and opportunistic investment strategies.

The RXR platform manages 93 commercial real estate properties and investments with an aggregate gross asset value of approximately $18 billion, comprising approximately 30.5 million square feet of commercial properties, a multi-family residential portfolio of approximately 9,400 units under operation or development, and control of development rights for an additional approximately 3,000 multi-family and for sale units as of December 31, 2023. Gross asset value compiled by RXR in accordance with company fair value measurement policy and is comprised of capital invested by RXR and its partners, as well as leverage.

Responsible for lease abstracting and dissemination of all leasing documents, preparation of all lease memos, lease reports, and database management as for a specific portfolio of commercial assets as discussed below.

• Coordinate “Deal Closing Process”:

•  Coordinate Lease Expiration process with Accounting, Leasing and Building Management (i.e. close out forms/holdover forms) and maintain monthly holdover schedule
• Review invoices pertaining to leasing/review general ledger in coordination with Asset Management
• Participate in Staff Meetings and Leasing meetings where applicable  
• Participate in the ongoing organization and implementation of the Business Plan and quarterly reporting.
• Audit and verify information in various platform including Prophia, VTS, Yardi
• Prepare detailed reports for individual asset updates and roll up for the entire portfolio
• Participate in the leasing process and assist in gathering appropriate tools during the transaction process.
• Monitor progress of transaction and continually update and audit all deal status in VTS
• Assist in the preparation of the bi-weekly leasing call.  Make sure all metrics are correct and in presentation form.
• Maintain and organize the leasing data bank.  This includes tracking, inputting, verifying and triangulation of all comps and TIMS, market reports, special projects either prepared internally or from external sources. 
• Maintain, audit and update CoStar data
• Prepare monthly/quarterly reports for corporate reporting
• Update and help maintain information on building websites 

• Builds and Maintains Key Networks and Relationships: Effectively builds and maintains formal and informal relationship networks inside and outside the company. Maintains relationships with key business constituencies ( Leasing, Accounting, IMG)
• Excel Proficiency: Proficiency in basic Excel functionality and modeling. - Add to Systems proficiency
• Systems Proficiency: Competency with internal systems and processes, including but not limited to: VTS, Costar, Yardi, Microsoft Suite and Prophia

• Accountable: Holds self-accountable to meet commitments in accordance with deadlines while maintaining accuracy in their work. Self-directed to communicate status; takes ownership for decisions, actions, and failures.
• Builds Relationships: Maintains good working relationships with colleagues and works collaboratively with internal and external stakeholders to meet shared objectives. Willing to support and assist others.
• Communicative: Effectively conveys information (verbal and written), in a timely fashion, with a clear understanding of the needs and communication styles of each stakeholder.
• Entrepreneurial-Minded: Creative and resourceful in identifying and implementing new opportunities and approaches to negotiations, project plans, and business procedures.
• Flexible: Adapts approach and demeanor in real time to match the shifting demands of different situations
• Organizational: Plans and prioritizes work effectively to meet commitments. Able to manage multiple tasks and projects.
• Positive: Friendly to others; cooperative, courteous, and respectful. Contributes positively to the team/dept culture.
• Problem Solver: Navigates complex, and potentially contradictory, information to effectively assess issues and solve problems. Asks the right questions to analyze situations.
• Resilient: Faces and tackles unforeseen challenges. Comfortable in a fast-paced results-driven environment. Able to perform under pressure and scrutiny; manage crisis while remaining calm and levelheaded.
• Self-Aware: Knows their strengths, weaknesses, opportunities, and limits. Invites feedback without being defensive. Share ownership and credit. Gains the confidence and trust of others through honesty, integrity, and authenticity. Shows consistency between words and action.

• Bachelors Degree required
• 2-4 years in a lease administrative role. 

RXR is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law. 

RXR is committed to the full inclusion of all qualified individuals. As part of this commitment, RXR will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact 516-506-6847.