Job details

Facilities Service Specialist I

Facilities Service Specialist I Hourly Rate Range: $18.22 - $22.79

Exact compensation may vary based on skill, experience and location.

Why SAFE?

SAFE offers so much more than just full medical, vision, dental, 401k matching, HSA, and FSA! Learn more about how we support our workforce!

Professional Development Opportunities: Offering training programs, workshops, and mentorship.
Recognition and Appreciation: Regularly acknowledging employee achievements and contributions.
Flexible Work Arrangements: Providing options for remote work and flexible scheduling.
Positive Company Culture: Fostering an inclusive, collaborative, and supportive work environment.
Career Growth: Clear paths for career advancement and internal promotions.
Work-Life Balance: Encouraging a healthy balance between professional and personal life.
Employee Empowerment: Allowing employees to make decisions and have autonomy in their roles.
Space of Belonging: ERGs, YOUnity Council and a focus around diversity, equity inclusion and belonging.
Wellness Programs: Promoting physical and mental health through wellness initiatives and resources.
Strong Leadership: Having leaders who inspire, support, and guide their teams effectively.
Sense of Purpose: Creating a sense of mission and aligning company goals with employees' personal values.

POSITION PURPOSE

Responsible for all company-wide mail operations. Completes daily or as needed inserting of large or special mailings. Posts mail and prepares it for outside processing. Accurately tracks incoming packages. Prepares outgoing packages for branches or destinations. Monitors postage usage in various accounts, obtaining replenishment of postage funds. Maintains usage and statistic mailroom reports. Provides backup for other Facilities Services Specialists. Completes courier services for daily schedule, and unscheduled runs as needed Prepares outgoing courier material to branches. Completes miscellaneous tasks and special projects for the FMS team.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

· Pick up open, and sort mail from the post office; deliver mail bag to Payment Operations.

· Complete specialized courier services, as needed.

· Complete various inserting, folding, and stuffing projects for outgoing mail.

· Maintain package scanning and tracking processes.

· Prepare outgoing mail to be delivered to the post office

· Prepare packages forexpress mail services, and United Parcel Service.

· Maintain postage records and obtain replenishment funds for postage meter, Postage Due, and Business Reply Mail accounts.

· Maintain usage and statistic spreadsheet reports related to mail, incoming package distribution, return mail, and other volumes.

· Provides cost- and time-savings statistics.

· Maintain safe and properly maintained mailroom equipment, including inserting machine, tracking, copier, and postage machine.

· Evaluate mail processes and make recommendations for improvement; communicate with teams and branches for proper formatting of letters and envelopes.

· Coordinate with vendors on mail services, schedules, and pickup locations.

· Monitor and complete assigned service ticket requests.

· Coordinate and ensure that adequate supplies are available for special mailings.

· Assist other team members in completing specialized tasks and projects.

· Perform special projects, as assigned.

· Responsible for personal corporate credit card purchases and preparing monthly expense reports, detailing all expenses and charging them to appropriate GL codes.

· In absence of Facilities Services Specialist, assists with additional duties.

· Perform other duties, as assigned.

QUALIFICATIONS

Education/Certification:

High school diploma, or equivalent.

Certification:

California Driver’s License with driving record that meets SAFE’s Motor Vehicle Policy.

Required Knowledge:

One to five years of related experience.

Experience Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities:

· Ability to speak, read, and write in English at a level necessary for effective performance.

· Ability to understand oral and written instructions.

· Ability to read and comprehend instructions, correspondence, memos, and policies.

· Ability to effectively present information in one-on-one or small group situations to vendors and employees of the organization.

· Ability to carry out work assignments under minimal supervision.

· Ability to work effectively on a PC, including basic knowledge of Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams).

· Ability to operate general office equipment, including copiers, telephones, inserting and postage machines, and calculators.

· Dependable, honest, and self-starting work style, with good people and teamwork skills.

· Good organizational and follow-up skills.

· Ability to handle multiple priorities under short deadlines.

WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY

LANGUAGE SKILLS

Good communication skills (verbal, written, listening skills, and empathy).
Ability to communicate clearly.

MATHEMATICAL SKILLS AND REASONING ABILITY

Ability to add, subtract, multiply, and divide; ability to perform operations using units of American money.
Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
Ability to solve practical problems.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, bend, stoop, use hands and fingers to operate office equipment, reach with hands and arms, and talk and hear.
Specific vision abilities required include close vision, color vision, and the ability to adjust focus.
The employee frequently is required to stand and walk, or otherwise move about the credit union facilities, both inside and out.
This employee operates company vehicles.
Must be physically capable of lifting/moving up to 50 pounds.
Work environment may be inside or outside at varying heights and weather conditions. This work environment also includes uneven work surfaces
The noise level in the work environment is usually moderate.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

SAFE Credit Union Glassdoor Company Review

3.8