Senior Administrator II

Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible work schedule Monday to Thursday in the office for 9 hours and Friday for 4 hours remotely at home and fun social events, it is everything you will need for an exciting, challenging, and rewarding career.

We currently have an exceptional opportunity for a self-motivated Senior Administrator II to join our office in New York, NY. The candidate will possess exceptional organizational and communication skills and will assist with the administrative needs of the Chief Administrative Officer as well as the Directors of Accounting & Finance, Human Resources, and Syska's General Counsel.

Job Responsibilities

As a Senior Administrator II, you will have a full range of administrative responsibilities for projects assigned including adherence to administrative standards and processes. You will establish and maintain excellent working relationships and respond to requests in a timely manner while utilizing the resources and best practices of our administrative division.

Senior Administrator II- Primary responsibilities include but are not limited to:

• Book travel and coordinate itineraries as needed for the above-referenced departmental heads.
• Set up conference rooms for meetings including presentations, video conferencing, etc.
• Coordinate/maintain appointment calendars for external and internal meetings.
• Take and distribute meeting minutes.
• Arrange catering for meetings.
• Process expense reimbursements for departmental heads.
• Set up and order lunch for departmental meetings Coordinate and prepare for corporate/company events.
• Act as backup for executive administrative team members during vacations or as needed.
• Assist the Chief Administrative Officer with analysis, budgets, communications, etc.
• Assist in preparing correspondence and reports.
• Greeting and assisting visitors for departmental heads.
• Request insurance certificates when required.
• Submit vendor invoices to accounts payable.
• Maintain files in accordance with company filing procedures.

• Ensure all company documentation is archived and purged according to the company's record retention policy.
• Coordinate and arrange outgoing messenger/FedEx services for departmental heads.
• Perform data entry and prepare reports for management as directed.

• Prepare project organization and communication charts.
• Help with managing business registrations and firm licensure.
• Other duties as assigned by the departmental team leaders.

Job Requirements

• High School Diploma or equivalent work experience; Associate/ Bachelor's degree, a plus!
• 7-10 years of experience as an administrative professional
• Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint, and Adobe Acrobat & Reader; strong proficiency with Excel required.
• Knowledge of the Architecture and Engineering industry, a plus!
• Proven ability to work effectively both independently and in a team-based environment.
• Demonstrate a willingness to be flexible and adaptable to changing priorities.
• Strong multitasking and exceptional organization skills with extreme attention to detail
• Ability to maintain a high level of professionalism and strict confidentiality, as appropriate.
• Flexible to work overtime as needed.

Benefits

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program includes:

• Medical, Dental, and Vision insurance
• 401(k) retirement plan with employer matching
• Individual and Dependent Life Insurance
• Short- and Long-Term Disability
• Health Wellness Programs such as flu shots and biometric screening
• Tuition Reimbursement
• Training and professional development courses
• Professional development incentive bonuses
• Opportunities for community outreach through internal networks
• A generous Personal Time Off Program (PTO) and Paid Holidays
• Monthly transit/parking stipend
• Monthly business phone stipend, if applicable
• Work from home Fridays

We promote an environment that is committed to embedding diversity and equality into the core of our business and culture. We empower our employees so they can take ownership of their work and development and strive to continually improve themselves and our firm. This is a place where you can build an exceptional career and have a lasting impact on the world.

The salary range listed below is for this job posting. The actual pay range for candidates will be commensurate with the candidate's experience, skillsets, and competencies and may differ based on the cost of labor in their specific location.

Pay range: $55,062 - $102,486.