Senior Legal Admin Assistant

For over 75 years, BIC has been creating ingeniously simple and joyful products that are a part of every heart and home.

As a member of our team, you'll be a part of reigniting a beloved brand as we continue to reimagine everyday essentials in new, sustainable and responsible ways.

Our "roll up your sleeves and get the job done" approach to work creates an environment where self-starters, problem solvers and innovative thinkers thrive. BIC team members are empowered to take ownership of their careers and bring their unique perspectives to the table to make a meaningful impact on our mission.

It's a colorful world - make your mark by joining the BIC team today.

As our next Senior Legal Admin Assistant, you will provide administrative and legal support to North America Legal Department (currently 5 lawyers and 2 paralegals) and Global Legal Department. You will report to General Counsel, North America.

What are you waiting for? Come and join us in our exciting BIC World!

What You’ll Do

• General Department Support – Preparation of documents: agreements, letters, presentations, and spreadsheets, as requested.
• Maintain and archive records through use of document management system.
• Identifying and resolving various technology issues
• Managing IT Support/Tickets
• Handling attorney payments processing (Client Security Fees, Occupational Taxes, Bar associations)
• Managing travel reservations and itineraries, including handling passport and Visa issues, if necessary
• Manage expenses on Concur Management
• Manage department calendar; individual calendar maintenance - appointments, scheduling and cancellations; maintaining department employee information (address lists, contact information, birthdays, etc.); back up for those on vacation
• Project Support as needed; generally, owning legal operations.
• Invoices – Collecting, coding, and processing approximately 300-400 invoices/month for approval (depending on the time of the year); review of end of year expenses; manage accruals; vendor management, including vendor set up and approval, communication with vendors, resolving payment issues with vendors.
• Unsolicited Ideas – Handling and directing of ideas submitted by non-employees to BIC.
• Iron Mountain Management – Company Document Retention Management

What We're Looking for in You

• Bachelor degree or a minimum 7 years of proven experience in a similar position.
• Ability to prioritize multiple projects; good collaboration skills; work with discretion, maintaining confidentiality of projects; team player.
• Office management/administration experience; general computer knowledge, Microsoft knowledge (O365, Powerpoint, Excel, Word, Outlook); travel planning experience; organizational skills

BIC is an Equal Opportunity Employer. We strongly commit to hiring people with different backgrounds and experiences to help us build better products, make better decisions, and better serve our customers. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, veteran status, disability status, or similar characteristics. All employment is decided based on qualifications, merit, and business need.

BIC is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any team member at BIC via email, or directly to a BIC team member in any form without a valid written search agreement in place for that position will be deemed the sole property of BIC, and no fee will be paid in the event the candidate is hired by BIC as a result of the referral or through other means