Job details

Senior Manager - Convention Planning

At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai’s human health care (hhc) mission. We’re a growing pharmaceutical company that is breaking through in neurology and oncology, with a strong emphasis on research and development. Our history includes the development of many innovative medicines, notably the discovery of the world's most widely-used treatment for Alzheimer’s disease. As we continue to expand, we are seeking highly-motivated individuals who want to work in a fast-paced environment and make a difference. If this is your profile, we want to hear from you.

The Senior Manager, Conventions will oversee and ensure the flawless execution of the convention/congress plans across Eisai therapeutic areas. This role is one of two roles in the Convention and Meetings Department (C&MM) at Eisai and will support either the Neurology or the Oncology Business Units. The candidate will have strong project management skills and a close attention to detail and will be required to drive the successful execution for each brand. The role will coordinate closely with our third party exhibit vendor, Advocacy team, commercial and medical representatives, Compliance, Legal and the marketing teams. This role will ensure that all conventions/congresses are conducted in a consistent and compliant presence across Eisai.

The Senior Manager, Conventions will work independently under minimal supervision and direction constantly analyzing business and convention deadlines with assurance of meeting unique stakeholder objectives. S/he will act as the project lead in process improvement and best practices implementations to gain process efficiencies and cost savings. This individual will perform daily tasks that require decision making and the consistent exercise of independent judgment and discretion.

The individual in this role will have a global scope with a focus on understanding process best practices and brand strategies, while overseeing that best practices are driven across the organization.

Position Essential Functions

Identify and execute convention/congress strategy for the year across all therapeutic areas at Eisai
Oversee the planning and execution of Eisai conventions and congresses; work closely with third party exhibit vendor to ensure the successful and timely execution of the brand’s exhibit vision and strategy; ensure each convention/congress is effectively project managed to identify risks and issues early in the process so a timely resolution can be implemented.
Attend all planning meetings related to congresses; attend all status meetings with exhibit vendor.
Serve as Eisai expert for innovative convention management, advertisement and engagement tactics, maintain close monitoring of trends within and outside of the pharmaceutical industry; consult with brand teams, creative agencies, and exhibit vendor on the development of innovative and engaging experiences
Oversee the planning and execution of logistics by the vendor for internal meetings for the US organization that may take place adjacent to key conventions
Coordinate the execution of pre-, during and post-convention/congress activities; oversee the planning and execution of convention engagement activities such as symposia, booth activities and non-booth engagement activities
Manage the congress sponsorship process in conjunction with the Advocacy team
Continually evaluate the convention/congress support model across Eisai; identify and drive best practices throughout the organization.
Utilize qualitative and quantitative tools and post event surveys to evaluate performance against predetermined KPIs for each congress; establish effective ROI evaluations to help brands understand the value of all aspects of a convention presence; evaluation of overall congress strategy
Work with procurement to evaluate vendor performance on an on-going basis and after each convention/congress to ensure value and quality of services and customer satisfaction.
Monitor vendor compliance with all Eisai related policies and procedures, most notably those relating to regulatory and compliance of promotional materials and interactions with HCPs; communication and enforcement of International Congress/Event Guidelines where applicable
Drive the completion of corporate priorities, such as the reduction of convention/congress costs while maintaining quality and effectiveness of the events; identify and drive cost efficiencies throughout the process; understand limitations of brand budgets and look for ways to leverage previous builds on future events.

Qualifications

Basic Required Qualifications:

Bachelor’s degree or related business experience

8 years overall relevant experience, with at least 5-7 years meeting/convention/congress management experience preferably in the pharmaceutical industry

3+ years project management experience in a complex matrix environment

Ability to think beyond the function, identifying connections between different areas of the organization to see the broader perspective

Ability to communicate clearly and demonstrate vision and commitment

Strong leadership skills and demonstrated ability to influence and lead others to deliver quality results in a timely manner in both independent and team environments

Must think strategically and drive decisions/event forward with the ability to weigh both the short and long term impact of decisions

Strong interpersonal and communication experience with the ability to effectively interface across all levels of the complex matrix organization

Highly detail-oriented with excellent communication and follow up skills

Excellent judgment and problem solving skills; superior multi-tasking and time management skills

Prior experience with program budgets; recording and tracking program costs

Project management ability to foresee critical milestone status and escalation when needed

Excellent Microsoft Excel, PowerPoint, Word and Project experience

Preferred Qualifications

Understanding of Global transparency systems; US requirements under the Sunshine Act

Travel Requirements

Up to 40% domestic and international travel required. Onsite presence at key congresses for pre-convention set-up and throughout the convention to dynamically resolve issues on site; may include weekend responsibilities.

Eisai Salary Transparency Language:

The base salary range for the Senior Manager - Convention Planning is from :112,000-147,000

Under current guidelines, this position is eligible to participate in : Eisai Inc. Annual Incentive Plan.

Final pay determinations will depend on various factors including but not limited to experience level, education, knowledge, and skills.

Employees are eligible to participate in Company employee benefit programs. For additional information on Company employee benefits programs, visit

https://us.eisai.com/careers-at-eisai/benefits

Certain other benefits may be available for this position, please discuss any questions with your recruiter.

Eisai is an equal opportunity employer and as such, is committed in policy and in practice to recruit, hire, train, and promote in all job qualifications without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability or veteran status. Similarly, considering the need for reasonable accommodations, Eisai prohibits discrimination against persons because of disability, including disabled veterans.

Eisai Inc. participates in E-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of all new hires in the United States. Please click on the following link for more information:

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