Executive Assistant for Engineering (R2625)

Introduction to Shield AI

Founded in 2015, Shield AI is a venture-backed defense technology company whose mission is to protect service members and civilians with intelligent systems. In pursuit of this mission, Shield AI is building the world’s best AI pilot. Its AI pilot, Hivemind, has flown a fighter jet (F-16), a vertical takeoff and landing drone (V-BAT), and a quadcopter (Nova). The company has offices in San Diego, Dallas, Washington DC and abroad. Shield AI’s products and people are currently in the field actively supporting operations with the U.S. Department of Defense and U.S. allies. 

Embark on a dynamic journey as an integral part of our team, where your organizational prowess, strategic mindset, and seamless execution will not only support our executive team but drive the engine of our collective success. Join us as Executive Assistant to the VP of Engineering and be the linchpin in orchestrating efficiency, enabling innovation, and ensuring the smooth flow of executive operations in a thriving and fast-paced environment.

• Manage the calendar for VP of Engineering, including making appointments and prioritizing the most sensitive matters
• Handle administrative tasks like time management for the team, recruiting recs, travel, expense reports, etc.
• Take notes and coordinate action items from meetings
• Ensure sure critical action items aren't dropped 
• Ensure teammates follow up with their action items from meetings during the previous week
• Organize meetings for the team, including design reviews and external meetings 
• Assist in managing program schedules for aircraft development
• Polish slides for meetings, put together documents as needed
• Assist in recruiting activities, including LinkedIn sourcing / calling candidates / scheduling interviews
• Take charge of fostering an engaging culture in our Frisco office 
• Own special projects as needed, such as making a recruiting video 
• Additional miscellaneous tasks as required for the success and growth of the business and the team

• 2+ years experience in a coordination, assistant, or administrative capacity 
• You are reliable, proactive, take initiative and have superior attention to detail  
• You are comfortable working in a fast-paced environment
• You are comfortable working and communicating with executives 
• You have customer service experience         
• You have great interpersonal and time management skills

• Bachelor’s degree
• Experience with C-Suite executives

#LI-AC1  

#LC    

Total package details:

Regular employee positions: Salary within range listed above + Bonus + Benefits + Equity

Temporary employee positions: Hourly within range listed above + temporary benefits package (applicable after 60 days of employment)

*Interns/Military Fellows/Part-time not eligible for bonus, benefits or equity

Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check.

If you're interested in being part of our team, apply now! 

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.