Sr. Executive Assistant

The Senior Executive Assistant at Smartsheet focuses on providing essential support to the General Counsel and the Finance leadership team. Key responsibilities include managing dynamic calendars, handling meeting logistics, preparing materials for meetings, assisting with operational budgets, and organizing travel arrangements. Your role is crucial in ensuring that leaders can concentrate on strategic initiatives.

Candidates applying for the Senior Executive Assistant position at Smartsheet should ideally have a BS/BA degree or equivalent experience along with 8+ years in a relevant role, particularly at the C-suite level. A notary license is preferred along with experience in using Smartsheet, G Suite, and Microsoft Office applications. Exceptional organizational and communication skills are essential for success in this role.

For the Senior Executive Assistant role at Smartsheet, key skills include exceptional organizational abilities, strong verbal and written communication, attention to detail, and good judgment in handling confidential information. Creativity and a proactive attitude towards overcoming challenges will significantly contribute to your effectiveness in this role.

At Smartsheet, the work environment for the Senior Executive Assistant is collaborative and supportive. Employees enjoy a hybrid working setup, combining the flexibility of remote work with the opportunity to interact closely with leadership and team members in the Bellevue office. A focus on diversity and inclusion creates a welcoming atmosphere where all voices are respected.

Smartsheet offers an attractive benefits package for the Senior Executive Assistant position, including a competitive salary, health savings account options, generous parental leave, a flexible time away program, and professional development opportunities. Additionally, employees benefit from a 401k match, monthly stipends for productivity, and various company-funded perks.

In answering this question, be sure to highlight your organizational skills and ability to prioritize. Discuss specific tools or software you have used to manage calendars, and provide examples of how you handled scheduling conflicts or high-pressure situations effectively.

When responding, emphasize your understanding of confidentiality and integrity. You can share strategies and best practices you've employed to protect sensitive information, such as implementing secure filing systems and being discrete in all communications.

For this question, provide a specific example that showcases your problem-solving abilities. Explain the challenge, the actions you took, and the outcomes that demonstrate your effectiveness in the role.

Discuss the research and planning processes you follow to ensure meetings run smoothly. Mention how you prepare agendas, develop materials, and communicate with participants in advance, emphasizing your attention to detail.

When answering this question, describe your approach to prioritization, perhaps using software tools or list-making methods. Provide a real-life example of how you've effectively managed competing demands on your time.

Explain your preferred communication methods and strategies. Whether it's through regular check-ins, email updates, or collaboration tools, detail how you ensure everyone is on the same page and able to contribute.

Mention specific tools that are relevant to the role, such as Smartsheet and G Suite, as well as any other project management or productivity software. Discuss your proficiency levels and how you've utilized these tools to enhance your work efficiency.

Describe your process for arranging travel, emphasizing your attention to detail and ability to anticipate potential issues. You could mention your approach to creating itineraries and ensuring a smooth travel experience.

In your response, describe qualities such as professionalism, adaptability, strong communication, and a proactive mindset. Support your claims with examples from your experience that illustrate these traits in action.

Explain your time management techniques, discussing how you track deadlines and project milestones. Share specific examples where your organizational skills have helped you meet or exceed deadlines.