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Intern, Cost and Contract Specialist

Life Unlimited. At Smith+Nephew we design and manufacture technology that takes the limits off living.

The primary purpose of the Intern, Cost and Contract Specialist is to support  govern all third party and project spend for the Enterprise Technology department.

Planned start date: 1st July 2025

Program length: 12 months

Location: S+N Office Wroclaw, Poland (hybrid)

What will you be doing?

  • Budget management support: cooperation with IT Service Owners and Finance Business Partners for IT in order to plan and control Enterprise Technology OpEx and CapEx annual budget. The budget control activities include the continues spend monitoring, monthly accrual reviews, forecasting and processing of budget adjustments.
  • Management of orders and payments: verification of invoices against contract terms, ensuring timely submission of Purchase Orders, ensuring regular purchase order renewals, handling disputes and complaints related to payments.
  • Cost allocation support: liasoning with PMO, M&A and Business to ensure proper estimation of cost of additional services and technologies as a demand not included in the budget; ensuring proper cost allocation across respective cost centers.
  • Overseeing to dedicated portfolio of Contracts and SOWs, ensuring timely termination or extension of contracts, liasoning with IT contract owners and Procurement.
  • Support Supplier Relationship Management programme for IT. Overseeing relationship with key vendors, ensuring service reviews take place.
  • Support Microsoft contract management. Regular processing and documenting of the incoming demands, including the product’s reservations and reconciliations. Preparing of annual license position summary (True-up).
  • Find and address risks to the service delivery and address and resolve issues before they impact service levels.
  • Creating and updating SOP: description of all internal processes.
  • Identify services with Voice and WAN according to invoice details.

What will you need to be successful?

  • Excellent verbal and written English communication skills.
  • Strong organizational skills.
  • Cooperative and can-do attitude.
  • Attention to details.
  • Analytical thinking and problem-solving skills.
  • Proactive attitude.
  • Dependability.
  • Computer literate: strong knowledge of Microsoft Office (Focus on Excel with Pivot Table and Vlookups/Xlookups

For this position we offer:

  • Paid internship
  • Dedicated Training Program
  • Flexible working time
  • Remote work opportunities
  • Charity initiatives
  • Wellbeing programs
  • Buddy's support
  • Multisport card

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What You Should Know About Intern, Cost and Contract Specialist, Smith+Nephew

Join us at Smith+Nephew as an Intern, Cost and Contract Specialist in our vibrant Wroclaw office! In this exciting position, you’ll play a crucial role supporting the Enterprise Technology department by overseeing third-party and project expenditures. As an intern, you can expect to dive into budget management by collaborating with IT Service Owners and Finance Business Partners, helping to track and control the annual operations and capital expenditures budgets. A big part of your day will involve managing orders and payments, where you’ll be verifying invoices, ensuring timely submission of Purchase Orders, and resolving any payment-related issues. Each day presents a chance to hone your cost allocation skills by working closely with various teams to estimate costs for additional services. You’ll also have a hand in managing our portfolio of contracts, ensuring they are up-to-date and liaising with key stakeholders. We pride ourselves on our relationships, so your role will involve supporting our Supplier Relationship Management program and collaborating on Microsoft contract management. This is an opportunity to develop your communication and organizational skills in a supportive setting, while also participating in our paid internship program, flexible work environments, and wellbeing initiatives. We're excited to welcome you to a community that truly believes in taking the limits off living!

Frequently Asked Questions (FAQs) for Intern, Cost and Contract Specialist Role at Smith+Nephew
What qualifications do I need for the Intern, Cost and Contract Specialist position at Smith+Nephew?

To excel as an Intern, Cost and Contract Specialist at Smith+Nephew, you’ll need excellent verbal and written English communication skills, strong organizational abilities, and a proactive attitude. Attention to detail and analytical thinking are crucial as you'll be managing budgets and contracts.

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What responsibilities will I have as an Intern, Cost and Contract Specialist at Smith+Nephew?

In this role, your main responsibilities will include assisting with budget management, managing orders and payments, supporting cost allocation processes, and overseeing a portfolio of contracts. Additionally, you’ll contribute to Supplier Relationship Management and Microsoft contract management.

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How does the internship program at Smith+Nephew support my career development?

Smith+Nephew offers a dedicated training program for the Intern, Cost and Contract Specialist position. You'll receive hands-on experience and mentorship, along with flexible working hours and opportunities for remote work, designed to enhance your professional growth.

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What skills will I develop as an Intern, Cost and Contract Specialist at Smith+Nephew?

During your internship, you'll develop strong financial management skills, improve your organizational abilities, and enhance your communication skills while working collaboratively with various teams within the company. You’ll also gain valuable experience in vendor management and contract oversight.

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What kind of support can I expect during my internship at Smith+Nephew?

At Smith+Nephew, interns benefit from a supportive environment with buddy programs and mentorship. You’ll also participate in wellbeing initiatives and charity activities, ensuring a balanced experience throughout your internship.

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Common Interview Questions for Intern, Cost and Contract Specialist
What project management tools are you familiar with as an Intern, Cost and Contract Specialist?

In your response, highlight any specific project management tools such as Microsoft Excel, SAP, or any other relevant software you’ve used. Discuss your ability to learn new tools quickly and how you’ve previously used them in managing budgets or contracts.

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Can you explain your approach to budget management?

Explain how you prioritize spending, monitor budget discrepancies, and collaborate with stakeholders to ensure budget adherence. Highlight any previous experiences where you’ve had to adapt or compromise within a budget.

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How do you handle disputes related to payments?

Provide examples of how you’ve effectively managed conflict, your communication style, and how you resolve misunderstandings while maintaining a professional relationship with vendors.

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Why did you choose an internship at Smith+Nephew specifically?

Reflect on your interest in the healthcare technology sector and how Smith+Nephew’s values (like taking the limits off living) resonate with your personal and professional goals.

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What methods do you use for cost allocation in project management?

Discuss your understanding of cost allocation principles, and mention any previous experience in liaison roles that required estimating additional service costs or budgeting for different projects.

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How would you ensure timely submission of Purchase Orders?

Talk about your organizational skills and methods such as using reminders or project management software to keep track of important deadlines. Give examples of how you've successfully managed similar tasks in the past.

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What is your experience with contract management?

Focus on any experience you have with reviewing, drafting, or negotiating contracts. Highlight your attention to detail and your ability to manage multiple contracts simultaneously.

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How do you prioritize your tasks when managing multiple projects?

Describe your approach to task prioritization—whether it’s based on deadlines, project impact, or stakeholder input—and provide an example where you successfully managed competing priorities.

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What role does communication play in the work of a Cost and Contract Specialist?

Discuss how effective communication is key to collaborating with teams, resolving issues, and ensuring transparency in financial management. Provide examples of your communication strengths.

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How do you stay updated on industry trends related to cost and contract management?

Mention any relevant publications, networking groups, or other resources you use to stay informed. This highlights your initiative and dedication to continuous learning in the field.

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More than 160 years of making a difference to patients, customers and communities. From our first employee and founder, T.J. Smith, to you today, our people make Smith+Nephew a unique place among employers. Sure we have innovative products, exci...

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Internship, hybrid
DATE POSTED
April 19, 2025

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